Accounting Specialist, Behavioral Health

About VOAWW:

Volunteers of America Western Washington is a non-profit organization operating in Western Washington for over 125 years. Our Christian roots drive us to put our faith into action for the benefit of every member of the community. We celebrate our unique perspectives that allow us to better serve and uplift our community – and each other.

Benefits (Full time)

• Vacation and Sick Time: Vacation up to 200 hours, Sick time up to 108.64 hours
• Competitive compensation
• Holidays: 8 paid per year 2 paid floating holidays
• Medical, Dental, and Vision
• Health Savings Account (HSA)
• Flexible Savings Account (FSA) medical & dependent care
• Free Employee Assistance program
• 403(b) Retirement Plan matching
• Professional Development opportunities

About Care Crisis Response Services (CCRS):

CCRS is a 24/7 crisis center offering suicide prevention, crisis intervention, and professional consultation services, including behavioral health evaluations. We provide brief crisis counseling and help clients identify appropriate services for their behavioral health crises. Our operations include regional and 988 crisis lines across Washington State.

General Function:

This full-time hourly position serves as the primary liaison between Behavioral Health and Accounting, providing financial and administrative support to Program Leadership and the Executive Director. Coordinates contract budget tracking, payroll processing support, and financial reporting while working closely with Accounting Leadership to ensure compliance with organizational policies, internal controls, and financial procedures. Collaborates with managers and supervisors across departments to support operational and financial objectives.

Principal Activities:

• Work with Sr. BH Accounting Specialist to track the annual budget for behavioral health programs
• Work with Sr. BH Accounting Specialist to track contract budgets for behavioral health programs
• Be mainly responsible for monthly invoicing and related reporting
• Pull expenditure reports as requested from financial system (MIP Abila) and payroll system (Paycom)
• Update Contract Spend Down spreadsheets
• Help with payroll/finance matters and attend payroll and finance meetings
• Help troubleshoot payroll and timecard issues with employees
• Ensure all timecards for behavioral health are turned in and approved by both employee and supervisor by the deadline
• Collect and review Payroll Issue Forms from employees to submit to Payroll
• Work with Sr. BH Accounting Specialist and communicate closely with Payroll any changes to employee contracts/labor allocations
• Maintain thorough and accurate files and documentation following company policy and GAAP
• Answer any questions about Behavioral Health finances upon request.
• Other duties as assigned and as directed

Effect on End Results:

Effective performance in this role ensures accurate contract budget tracking, timely invoicing, and reliable financial reporting that support the financial health and sustainability of Behavioral Health programs. The position promotes payroll accuracy, compliance with funding requirements, and sound financial stewardship through effective coordination, documentation, and communication among program, payroll, and accounting staff. As a result, leadership is equipped with accurate financial information for decision-making, contract resources are managed effectively, and organizational operations run efficiently.

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Qualifications:

• BS/BA in Accounting, Business, or related field with at least one year of financial/budgeting experience
• Knowledge of general financial accounting and cost accounting
• Computer skills and proficiency in Microsoft Office (especially Excel)
• Nonprofit accounting experience preferred
• Experience using Paycom preferred
• Experience working with governmental contracts preferred
• Excellent math and organizational skills, with attention to detail
• Excellent verbal and written communication skills
• Strong organization and time management skills with the ability to prioritize competing deadlines
• Ability to work as a team member with a high degree of reliability, accuracy, and productivity
• Ability to identify and resolve problems promptly; gather and analyze information skillfully
• Demonstrate a focus on quality and a creative mind by being accurate and thorough
• Willingness to take on extra tasks as needed.

Equal Employment Opportunity Statement:

We are an Equal Opportunity Employer and all employment-related decisions are made without consideration of individuals’ race, sex, age, national origin, disability status or any other protected characteristic.