Administrative Professional - Temporary - VOA High School

Come join our life-changing team building hope, resilience and well-being as an Administrative Professional / Program Specialist.

Shift Details: Full-time – 30 hours/week

Schedule: Monday-Friday, 8:00 am - 2:30pm

Compensation: $20/hour

About the job:

The primary duty of a VOA High School Administrative Professional / Program Specialist will be to oversee and manage non-academic, operational functions of Volunteers of America High School while maintaining federal, county, and city compliance. This is a temporary position with an expected duration of 12 months from the start date. Extension beyond this timeframe is not guaranteed.

Essentials:

Building Operations

• Manage existing building contracts for repeating services by scheduling work, reviewing work and maintaining ongoing communication with vendors.
• Engage new vendors when required and secure and schedule additional services as needed.
• Maintain current building licenses and training compliance for all aspects of school operations.
• Coordinate regular maintenance and manage time and budget of maintenance contractor.
• Oversee the maintenance of school vehicles by scheduling regular and as-needed maintenance and keeping licenses current.

Food and Nutrition Services

• Maintain state and federal training requirements.
• Access and manage confidential student/family income information.
• Actively partner with Minneapolis Public Schools to make sure all students have access to educational benefits.
• Utilize MN State accounting interface to ensure maximum federal reimbursement.
• Organizing and maintaining point of sale compliance, staffing and meal safe storage.
• Maintaining city health department standards and certificate requirements.
• Order, accept, account for and report on all student transportation materials received from Metro Transit via Minneapolis Public Schools.
• Process all invoices, purchase orders, visa reports, stipends, checks and vendor approvals whether regular or incidental in a timeline supplied by VOAMN finance department.
• Complete reimbursements and purchasing documents for VOA High School.
• Order and distribute office supplies, printing paper, teacher requested materials and manage budget associated with materials.

Job Highlights:

• Medical, Dental & Vision Insurance
• 403(b) Retirement Plan
• HSA & FSA Programs
• Employer Paid Life Insurance, Short-Term/Long-Term Disability
• Quality training, continuing career education and leadership programs
• Paid Time Off (Vacation, Holiday & Sick Days)

Required Qualifications:

• High School Diploma or equivalent
• Preferred experience in fiscal services, administration, and human resources
• 1 year of similar work experience
• Bilingual: Spanish preferred
• Ability to work with a diverse population of individuals by using tact diplomacy and flexibility

About Us:

The VOA High School education team is small, goal-oriented, highly collaborative and committed to nurturing student voice within the educational experience. VOAHS is part of Volunteers of America MN/WI which serves as an affiliate of the Volunteers of America parent organization.
Located at: 2300 Kennedy St NE, Suite 140, Minneapolis, MN 55413

Volunteers of America Minnesota is a nonprofit health and human services organization that annually serves more than 25,000 children, adolescents and their families, older adults, students, persons with disabilities and special needs, and adults completing incarceration. Since 1896, we have helped people gain self-reliance, dignity, and hope.

Take pride in helping others and join us today!

At VOA, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations’ shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.