What are the responsibilities and job description for the Program Coordinator position at Volunteers of America Delaware Valley?
Scope of Duties:
- Facilitate regular House Meetings.
- Complete all required reports and other documentation as needed.
- Schedule and coordinate completion and documentation of monthly fire drills and oversee facility cleanliness, facility maintenance and safety compliance.
- Monitor the use of all agency vehicles and ensure all vehicle preventative maintenance is completed as needed.
- Ensure proper coverage, inclusive of completing monthly schedules and monitoring overtime of all direct reports.
- Supervise assigned staff including the completion of performance evaluations and regularly scheduled supervisory sessions.
- Coordinate and/or facilitate workshops and seminars for clients and staff on relative topics as assigned and conduct on- site training and staff development programs.
- Provide support to the Director with team building efforts.
- Develop and assist Director with resource proposals and special projects to aid in the continuation of project services, including submission of funding proposals.
- Oversee the monitoring of all medication to clients and the documentation in the medication log.
- Monitor and oversee by completing inventory of all food supplies meal planning and preparation of adequate meals for the clients.
- Develop and maintain positive relationships with funding and regulatory agencies, community resources, including service providers and planning bodies, elected officials, civic and religious associations and maintain compliance with all.
- Ensure optimum performance of program operations. Recommend and implement techniques to improve productivity, increase efficiencies and manage costs.
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional affiliations.
- Act as a liaison on behalf of the Director, inclusive of outside meeting attendance as directed.
- Interact with all clients, staff, and outside contacts with respect and courtesy.
- Maintain client and staff confidentiality in compliance with administrative policies and procedures.
- Attend and participate in regularly scheduled staff meetings, supervisory conferences, and training sessions.