What are the responsibilities and job description for the Data and Administrative Assistant position at Volunteers of America - Dakotas?
Job Details
Description
Department: New Start
Reports To: PPW Project Director
Job Type: Full Time
Work Schedule: Day time hours
Amount of Travel Required: Some travel possible
Position Summary
The Data and Administrative Assistant ensures the accuracy and integrity of program data that supports essential services for women in residential treatment. With a steady, detail-oriented approach, this position contributes to the New Start program to help ensure the information behind each service interaction is complete, timely, and reliable. The Data and Administrative Assistant maintains a high standard of organization, communicates clearly with staff, and responds to evolving needs with flexibility and professionalism. This position supports office and program operations by performing administrative tasks, managing records and communication, and assisting staff to ensure smooth daily operations. Success in this role requires a commitment to precision, a collaborative spirit, and the ability to carry out responsibilities with care for both people and process.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Responsible for carrying out other duties as requested.
Education: High School Diploma or GED Equivalent.
Experience: One year of experience entering/collecting data.
Skills: Excellent oral and written communication skills.
Certifications & Licenses: Valid driver’s license and proof of insurance
Other Requirements: All candidates must be at least 21 years of age.
PHYSICAL DEMANDS
Description
Department: New Start
Reports To: PPW Project Director
Job Type: Full Time
Work Schedule: Day time hours
Amount of Travel Required: Some travel possible
Position Summary
The Data and Administrative Assistant ensures the accuracy and integrity of program data that supports essential services for women in residential treatment. With a steady, detail-oriented approach, this position contributes to the New Start program to help ensure the information behind each service interaction is complete, timely, and reliable. The Data and Administrative Assistant maintains a high standard of organization, communicates clearly with staff, and responds to evolving needs with flexibility and professionalism. This position supports office and program operations by performing administrative tasks, managing records and communication, and assisting staff to ensure smooth daily operations. Success in this role requires a commitment to precision, a collaborative spirit, and the ability to carry out responsibilities with care for both people and process.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Complete, score, and enter grant-related screening forms.
- Review data for accuracy and trends.
- Work with multiple databases and EHR systems to ensure proper documentation.
- Monitor data entry of participant program activities and screenings to identify missing or incomplete information and communicate with appropriate staff for follow-up.
- Maintain open communication with grant Project Director to ensure grant goals and objectives are being met.
- Maintain open communication with external grant evaluators to ensure proper information is tracked, entered, and delivered.
- Ensure the proper maintenance and inventory of office equipment, files, and supplies.
- Assist with other office and administrative responsibilities.
- Attend, participate, and record information in weekly grant team meetings.
- Document activities performed by the program per grant, contract, or agency requirements.
- Track when data is due for the grants and coordinate with staff administering assessments for timely upload.
- Assist in providing transportation for residential client’s appointments as needed.
- Maintain clear and welcoming communication with clients served.
Responsible for carrying out other duties as requested.
Education: High School Diploma or GED Equivalent.
Experience: One year of experience entering/collecting data.
Skills: Excellent oral and written communication skills.
Certifications & Licenses: Valid driver’s license and proof of insurance
Other Requirements: All candidates must be at least 21 years of age.
PHYSICAL DEMANDS
- Ability to Stand, Walk, sit, manually manipulate, reach outward and above shoulders, speak, climb, crawl, squat, kneel, and bend on a daily basis.
- Capability to Lift, carry, push or pull up to 50 lbs on an occasional basis.