Real Estate & Facility Specialist

Worldwide, the Volkswagen Group has a long tradition of dramatic innovations. The Volkswagen Group with its headquarters in Wolfsburg, Germany is one of the world’s leading automobile manufacturers and the largest carmaker in Europe. The Group comprises twelve brands from seven European countries: Volkswagen Passenger Cars, Audi, SEAT, ŠKODA, Bentley, Bugatti, Lamborghini, Porsche, Ducati, Volkswagen Commercial Vehicles, Scania and MAN.

This position is Career Level 19P, located in Reston, VA, with a Role Classification of Hybrid.

This position is Career Level 19P and reports to Christopher Hahn, located in Reston, VA, with a Role Classification of Hybrid.

Provide assistance in oversight of Volkswagen Group of America Real Estate (RE) portfolio activities across the U.S. and management of third-party Service Provider team. Leverage strong organizational skills to lead a variety of projects with a focus on accounting, document management and quality control. Support business needs of VWGoA and Affiliates, and offer solutions for process and physical improvements. 

Operational work – 70%

• Assist in transaction, project and facility management activities for leased and owned properties in national portfolio. Oversee internal chargeback policies and procedures in collaboration with Finance.
• Administer budget, tracking and performance monitoring (KPI) with attention to detail
• Monitor internal customer satisfaction measures including surveys
• Coordinate facility oversight with Service Provider, Tax and Finance business units, external vendors
• Assemble, organize and review invoices, work orders and receipts ensuring compliance with Company policies
• Create visuals and analytics for executive presentations (PPT and Excel required)
• Execute Purchasing activities including K-SRM and PO submissions
• Coordinate the PAR creation and signatory processes
• Serve as the AQMC for the RE department and be responsible for updated QMS documentation
• Expedite ongoing construction and facility projects including onsite reviews at Reston HQ
• Participate in regular meetings with Learning Centers, Parts/Logistic, Affiliates to gain an understanding of location dynamics and future needs
• Additional responsibilities as assigned

Supervisory work – 15%

• Serve as Sustainability lead for the RE department and POC for EH&S
• Oversee coordination and reconciliation of budget (with Finance Team)
• Ensure all necessary Purchasing protocols are adhered to and documentation is organized and readily available for compliance reviews
• Support management of third-party RE Service Provider team (approximately 25) and ensure timely payment of vendors and contractors, following up with Accounting directly as necessary
• Act as CMS liaison with sensitivity to fast-paced, deadline-driven legal environment

Strategy Work – 15%

• Attend regular meetings and portfolio reviews to ensure portfolio is optimized for business needs
• Database management and optimization – explore ways quality checks can be optimized with tools such as AI-powered accounting software or OCR technology
• Physical space planning with Service Provider
• Special projects as required

Other Responsibilities:

• Support optimal budget plan for annual real estate activities, regular compliance and related actions and measures on a monthly/yearly basis
• Create positive and safe work environments for VWGoA employees, contractors and guests

Years of Experience:

• Minimum 3 years general business

Education – Required:

• Bachelor’s Degree

Education - Desired:

• Finance or Real Estate

Skills:

• Strong organizational competence with ability to set up and maintain files and records
• Self-motivation and resourcefulness with mastery in initiative taking and multitasking
• Analytical and conceptual thinking using logic, reason and creativity
• Communication skills including interpersonal, presentation and written
• Technical proficiency in general business software including Excel
• Ability to integrate people, processes and systems
• Effective problem-solving abilities, critical thinking and time management

Specialized Skills - Required:

• Project management and utilization of project management software
• Flexible – able to adapt to changing situations, tasks and expectations while maintaining focus
• Skills in data and financial analysis, research

Specialized Skills Desired:

• Project management and utilization of project management software
• Flexible – able to adapt to changing situations, tasks and expectations while maintaining focus
• Skills in data and financial analysis, research

Work Flexibility:

• Travel up to 5%

Volkswagen Group of America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.

This role description is a guideline and does not create contractual rights between the Company and any of its applicants. The Company does not enter into any type of employment contract, implied or written, with its applicants regarding job security.

This Organization participates in E-Verify. We maintain a drug free workplace and perform pre-employment substance abuse testing.