Logistics Specialist

This position expected to last for approximately 5-6 months starting in December. The selected candidate will be employed through a staffing agency working for Voith on a temporary basis.

Summary:

The Logistics Expert ensures that goods are shipped in the most timely and efficient manner according to Voith standard processes. Duties include working with freight forwarders to select the mode of transportation; tracking shipments from pick up through delivery. The Logistic Expert communicates fulfillment status, coordinates logistics claims, and provides necessary information for customs clearance.

Responsibilities:

• To challenge, support and optimize North American logistics operations in line with Voith Paper Global Logistics Strategy; offering new ideas and solutions while challenging the status quo.
• Generate and document import and export shipping processes such as planning transportation routes and payload, selecting the mode of transportation and tracking the shipment from pick up through delivery.
• Communicate delivery status and / or issues within Supply Chain Management, Sales and Project Management. Coordinate delivery schedules and special needs with Project Managers.
• Organize and maintain electronic documentation supporting order fulfilment, distribution means, pricing, and contractual obligations as well as customs documentation.
• Review, send rebill request and approval of all freight invoicing.
• Generate freight bill claims, provide the required documentation and tracks reconciliation.
• Coordinate with GBS (Global Business Solutions), Order Managers, Project Managers, Buyers, Expediter regarding inbound shipments.
• Adding the approved quotes to SAP System for future reference and review.
• Provide HTS codes to customs brokers, update SAP system with proper import codes and request updated documents to assist in getting shipments properly cleared through customs.
• Assist with creating shipping documents for project orders and direct deliveries.
• Problem resolution with inbound shipment issues such as packaging, documentation and claims.

Requirements:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• To have a passion for logistics and a willingness to adapt changes.
• Bachelor’s degree in logistics, transportation, supply chain management or a related field preferred with 5 years of import / export experience.
• Strong knowledge of North American Logistics market as well as international logistics experience.
• SAP knowledge a plus but not required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at various times.