What are the responsibilities and job description for the Administrative Assistant position at Vogt Power International?
About Us
Vogt Power International Inc. (VPI) is based in Louisville, KY and specializes in the design, manufacture and supply of equipment and solutions to the power generation industry. VPI is an industry leader in heat recovery steam generators (HRSGs) with both domestic and international customers.
Position Summary
The Administrative Assistant provides administrative support to multiple departments, coordinating activities such as travel arrangements, expense reporting, meetings, and office resources. The role also provides dedicated administrative support to the Supply Management function, including vendor documentation, purchasing coordination, and related departmental processes, while serving as an internal and external liaison.
Essential Functions/Responsibilities
Requirements
Position Qualifications
The base pay range for this Administrative Assistant role is $45,000 - $55,000 annually.
Vogt Power International Inc. (VPI) is based in Louisville, KY and specializes in the design, manufacture and supply of equipment and solutions to the power generation industry. VPI is an industry leader in heat recovery steam generators (HRSGs) with both domestic and international customers.
Position Summary
The Administrative Assistant provides administrative support to multiple departments, coordinating activities such as travel arrangements, expense reporting, meetings, and office resources. The role also provides dedicated administrative support to the Supply Management function, including vendor documentation, purchasing coordination, and related departmental processes, while serving as an internal and external liaison.
Essential Functions/Responsibilities
- Arranges domestic and international travel through the company-approved travel agency and supports related expense reporting
- Coordinates logistics for team meetings and events, including lunch meetings and similar functions
- Answers telephone calls, directs inquiries, and provides general assistance to internal and external contacts
- Supports general office organization, including office and janitorial supply coordination
- Assists departments with routine administrative needs and special projects as assigned
- Maintains meeting notes and distributes minutes as needed
- Maintains control of Standards and Procedures and assists in their preparation
- Assists department personnel in general department functions
- Assist with expediting as needed
- Maintains and updates approved department SharePoint sites
- Assists with vendor certifications, recertifications and compliance checks
- Assists with pricing database updates
- Assists with set-up of project purchasing plans
- Other duties as assigned
Requirements
Position Qualifications
- Knowledge of manufacturing and/or construction industry practices is preferred
- Able to effectively prioritize tasks and maintain superior attention to detail and quality
- Able to communicate effectively by written and verbal means
- Must be a self-starter and proactive in performing tasks
- Must be able to work well independently and work effectively in a group setting
- Must be organized and able to work under pressure in order to meet deadlines, manage multiple projects simultaneously and respond quickly to requests
- Appreciation of and professional maturity to maintain confidentiality of sensitive company information
- High school degree or equivalent. Bachelor's degree preferred
- 2 years of administrative experience
- Excellent computer skills specifically with Microsoft Office software (Word, Excel, PowerPoint, Outlook)
- Experience with SharePoint and PowerBI
The base pay range for this Administrative Assistant role is $45,000 - $55,000 annually.
Salary : $45,000 - $55,000