What are the responsibilities and job description for the Legal Office Receptionist position at Voelz, Reed, & Mount, LLC?
Position Overview
We are seeking a highly organized and detail-oriented Legal Office Receptionist to join our team. This role involves providing essential support to our legal team, ensuring the smooth operation of daily office functions, and maintaining a high level of professionalism in all interactions.
Key Responsibilities
Administrative Support:
- Perform general office duties including answering phones, managing emails, and handling correspondence.
- Prepare and organize legal documents, correspondence, and case files.
Document Management
- Draft, proofread, and edit legal documents.
- File and retrieve documents, both physical and electronic, ensuring accuracy and confidentiality.
- Maintain and update case management systems and databases.
Client Interaction
- Greet clients and visitors, providing exceptional customer service and maintaining a professional demeanor.
- Assist clients with completing forms and collecting necessary documentation.
- Manage client records and ensure that all information is up-to-date and secure.
- Provide excellence customer service by maintaining a calm, organized, and clean workspace and reception area.
Legal Procedures
- Prepare and file legal documents with courts and regulatory agencies.
- Ensure compliance with legal procedures and deadlines.
Qualifications:
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Ability to work independently and as part of a team.
- Proficient in using computer software such as Microsoft Office, Adobe
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Previous experience in an administrative role preferred, but not required.
- Familiarity with legal terminology and procedures a plus
Job Type: Full-time
Expected hours: 40 per week
Work Location: In person