Administrative Assistant - Pennsylvania Adoption Exchange (PAE)

Add Your Voice - Work For Us

We use our voice, and empower you to use yours, to create positive, lasting change in people’s lives. We use our voice because we believe every person should belong and be empowered to thrive.

Who We Are

Our agency began in 1999 by pioneering a model that is nationally recognized. We believe every child deserves a safe, nurturing permanent home - with a caring and supportive family that makes it possible to grow and thrive.

A pioneer in new approaches to achieving permanency for children in foster care, we employ specialized knowledge and a continuum of services to help agencies expedite adoptions and keep families together.

Voce’s vision is a society where every person belongs and is empowered to thrive. We celebrate the qualities that define and distinguish us. As a change agent, we embrace our role In advocating for and promoting understanding of diversity, equity and inclusion. In doing so, we strive to achieve lasting change in our organization and the communities we serve. We will hold our agency accountable for transforming our culture, Infrastructure and practices to promote inclusion, innovation and trust.

To learn more, please visit https://vocetogether.org/expertise/adoption-permanency.html

Additionally, with our partner Diakon, we co-administer the Statewide Adoption and Permanency Network (SWAN) program for the Pennsylvania Department of Human Services.

To learn more about LSI, SWAN or Diakon, please visit www.diakon-swan.org

Administrative Assistant – Pennsylvania Adoption Exchange (PAE)

The SWAN PAE Administrative Assistant (AA) provides administrative support to the SWAN PAE Department, Practice Standards Division Manager, Post-permanency and Program Technical Assistants, statewide. The primary responsibilities include assisting with preparation and execution of remote and on-site meetings, preparing materials, and maintaining records. This position is the point of contact for the SWAN Google group and for AdoptUSKids (AUSK) Membership.

Schedule: Monday - Friday 8:30 am - 4:30 pm

What You Will Contribute

• Assist the PAE Division with preparation and execution of internal, regional, and statewide meetings by securing remote or on-site meeting space, distributing meeting information to attendees, providing technical support, preparing and distributing materials such as agendas, meeting minutes, PowerPoints, handouts, etc., and coordinating supplies and meals.
• Support PAE events by preparing videos and materials, and providing hands-on assistance at the in-person events, as needed.
• Complete tasks related to PAE Annual Report, as needed.
• Act as point of contact for SWAN Google Group memberships.
• Support TV station child tapings for placement on YouTube and Adopt PA Kids website.
• Assist and/or act as a back-up to other departmental AA’s for meeting support, preparing training materials, data entry, and other assignments, as needed.
• Other duties as assigned.

What It Takes To Succeed

• High school diploma or equivalent.
• Three years office experience is required.
• Demonstrated knowledge of office administrative procedures.
• Ability to utilize standard office equipment at a level generally acquired through three or more years related experience.
• Attention to detail.
• Proven ability to work independently to achieve goals and deadlines.
• A valid driver’s license.

Why Voce - We Invest In You
We offer a competitive total rewards package that includes:

• Health insurance with medical spending accounts (employer contribution to the HSA if electing HDHP)
• Dental, vision, long term disability and accident insurance
• Three employer-paid benefits: short term disability insurance, life insurance and Employee Assistance Program
• Employer contribution equivalent to 6% of your salary to your 401(k)
• 13 paid holidays (including three floating holidays)
• 18 days of PTO in first year of employment
• Qualified employer participating in Public Service Loan Forgiveness (PSLF)

Please submit your cover letter and resume to be considered.

EOE