What are the responsibilities and job description for the Finance Assistant position at VMSC Emergency Medical Services?
About VMSC Emergency Medical Services
VMSC Emergency Medical Services is a nonprofit EMS organization dedicated to making a difference one day, one call, one life at a time. Founded in 1933 by Dr. Frank Boston, a pioneering physician and veteran, VMSC has grown into one of Pennsylvania’s leading providers of mobile healthcare.
Our purpose is to deliver comprehensive mobile health services and innovative pre-hospital care to the communities of the Delaware Valley. We proudly serve Montgomery, Philadelphia, and Delaware Counties through emergency response, interfacility transport, mobile integrated healthcare, and community paramedicine. Beyond responding to emergencies, we are expanding the scope of EMS by providing preventive and primary care services, community health education, and continuous professional development for our personnel—ensuring that we meet the evolving healthcare needs of the populations we serve.
At VMSC, our people are our strength. Guided by our values of Loyalty, Humanity, and Mercy, we foster a culture where providers are supported, careers are developed, and every team member has the opportunity to make a lasting impact. Joining VMSC means becoming part of an innovative, compassionate team that is redefining what mobile healthcare looks like today and for the future.
Position Summary
The Finance Assistant provides administrative and clerical support to the finance and office operations of VMSC Emergency Medical Services. This position is responsible for processing incoming mail, scanning and organizing financial documents, performing data entry, and assisting with accounts payable functions within QuickBooks Online (QBO). The ideal candidate is detail-oriented, organized, dependable, and comfortable working with routine office and accounting procedures in a professional environment.
Key Responsibilities
- Receive, sort, and open incoming mail; distribute items to appropriate staff
- Scan documents and upload files to designated electronic folders or systems
- Perform basic data entry with accuracy and attention to detail
- Assist with accounts payable tasks, including entering invoices into QuickBooks Online (QBO)
- Maintain organized electronic and/or physical filing systems
- Assist with invoice tracking, vendor documentation, and financial record maintenance
- Support finance department staff with routine administrative and clerical duties
- Assist with general office support tasks as needed
Qualifications
- High school diploma or equivalent required
- Prior office, administrative, or bookkeeping experience preferred
- Experience with QuickBooks Online (QBO) or similar accounting software preferred
- Basic understanding of accounts payable or invoice processing is a plus
- Basic computer skills, including familiarity with scanners and data entry
- Proficiency with Microsoft Office (Word, Excel, Outlook) or similar software
- Strong organizational skills and attention to detail
- Professional communication skills, both verbal and written
- Ability to maintain confidentiality of financial and organizational information
Work Environment
Office setting with routine administrative and finance-related duties. May involve sitting for extended periods and occasional lifting of office materials.
Compensation
Hourly Pay Range: $17.00 – $22.00 per hour.
VMSC is an Equal Opportunity Employer.
Salary : $17 - $22