What are the responsibilities and job description for the People & Culture Coordinator position at VLS Environmental Solutions, LLC?
About VLS!
VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40 locations across North America.
Waste Services
VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.
Railcar Services
VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.
Marine Services
VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.
Job Summary
The People and Culture Coordinator provides administrative support to the Human Resources function in the Haz Waste division. Under the direction of the Sr P&C Business Partner, this role assists with employee on-boarding for new hires in the Haz Waste division, HR systems updates, personnel file management, benefits questions, and general employee support. The People and Culture Coordinator serves as a first point of contact for HR-related inquiries and plays an essential role in maintaining a positive employee experience and ensuring HR processes are executed efficiently and accurately.
Job Duties
At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.
Physical and Mental Wellbeing: VLS is committed to supporting our employees' physical and mental health by providing:
Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.
Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.
Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.
Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.
Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!
Financial and Retirement Planning: At VLS we offer the following to assist our employees with planning around their finances and saving for retirement:
401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.
Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.
Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.
Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.
Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.
Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.
VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40 locations across North America.
Waste Services
VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.
Railcar Services
VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.
Marine Services
VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.
Job Summary
The People and Culture Coordinator provides administrative support to the Human Resources function in the Haz Waste division. Under the direction of the Sr P&C Business Partner, this role assists with employee on-boarding for new hires in the Haz Waste division, HR systems updates, personnel file management, benefits questions, and general employee support. The People and Culture Coordinator serves as a first point of contact for HR-related inquiries and plays an essential role in maintaining a positive employee experience and ensuring HR processes are executed efficiently and accurately.
Job Duties
- Maintain accurate and confidential employee personnel files in compliance with company policy and federal/state regulations.
- Assist with employee record keeping in ADP, including new hires, terminations, status changes, and leave tracking.
- Assist with the coordination of on-boarding for hourly new hires, including new hire paperwork, orientation scheduling, and IT/Facility setup requests.
- Support the Haz Waste team with job postings, applicant tracking, and candidate communications.
- Partner with hiring managers and the Sr. P&CBP to ensure a smooth and professional new hire experience.
- Serve as the first point of contact for employee inquiries regarding general policy questions, procedures, and benefits.
- Assist with People and Culture initiatives such as recognition programs, engagement activities, and training logistics.
- Track and report on employee feedback trends
- Support employee events, meetings, and communications to promote a positive and inclusive work environment.
- Maintain accuracy in data.
- Ensure all HR processes align with VLS policies and federal/state employment laws.
- Provide payroll and timekeeping support by assisting with data verification and employee inquiries.
- Support open enrollment and benefits-related communications as needed for the division
- Partner with CSC People and Culture to resolve employee concerns or discrepancies.
- Other duties as assigned
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Minimum of 3 years of experience in human resources role (industrial or manufacturing environment preferred).
- Strong knowledge of HR practices, documentation, and confidentiality standards.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with ADP Workforce Now preferred.
- Excellent communication, organizational, and interpersonal skills.
- Strong attention to detail, time management, and ability to handle multiple priorities in a fast-paced environment.
- High level of professionalism and discretion when handling confidential information.
- Bilingual in Spanish preferred
At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.
Physical and Mental Wellbeing: VLS is committed to supporting our employees' physical and mental health by providing:
Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.
Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.
Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.
Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.
Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!
Financial and Retirement Planning: At VLS we offer the following to assist our employees with planning around their finances and saving for retirement:
401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.
Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.
Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.
Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.
Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.
Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.