What are the responsibilities and job description for the Contract Administrator position at VIZMEG LANDSCAPING?
Vizmeg Landscape is a growing, locally rooted landscape company serving Northeast Ohio. Our success is driven by skilled people in the field and strong support from the office. We are looking to add a full-time Contract Administrator to our accounting team. The ideal candidate is a highly organized and detail-oriented administrative professional with strong Excel and data management skills, a solid understanding of accounting principles, and the ability to manage billing, reporting, and multiple deadlines in a fast-paced environment. This is an in-person role located in Stow, OH.
Why Vizmeg:
At Vizmeg, you’re supported by a team that wants you to succeed. We value hard work, practical experience, and people who take ownership of their role. As the company continues to grow, so do the opportunities—financially and professionally. We encourage learning, welcome new ideas, and love to hear the insight our team brings to the table.
Benefits:
- Compensation based on experience
- Weekly Pay
- Health, Dental, Vision Insurance Options
- Paid Time Off
- Holiday Pay
- 401k with 3% Company Match
- Flexible Health Spending Account
- Referral Program
What you’ll be doing:
- Supporting all administrative functions for the Landscape department (billing, change orders, AR/collections, time tracking, and data entry), with additional support provided to the Lawn Maintenance department for similar administrative tasks as needed
- Processing and sending residential and commercial billing (including AIA)
- Maintaining current excel sheets to track client billing and job progress
- Accurately entering data points and tracking data records
- Assisting management with special projects and bid procurement
- Maintaining detailed and organized records including client database management and client file management
- Providing cross coverage for other staff members as needed
- Work and maintain strong communication with the sales team, management, subcontractors, vendors, and consultants
Skills and Qualifications:
- Bachelor’s Degree in Business Administration, Accounting, Finance, or similar field
- 1-2 years of data entry, administration, AP/AR experience preferred but not required
- Experience working with Microsoft Office applications
- Skillset in Microsoft Excel i.e., data tables, using shortcuts and formula functions, managing worksheets, sorting and filtering data, utilizing pivot tables and reporting
- Attention to detail and high level of accuracy in a busy office environment
- Ability to meet deadlines for timely processing of data without decreasing accuracy
- Knowledge of basic accounting principles preferred
- Ability to work and maintain strong communication with different departments, vendors, and clients
- Ability to obtain and maintain notary status within 1 year of employment