Accounting Agent

Company Title: Accounting Angent

Company Description: For over 50 years, Vivolac Cultures Corporation has prided itself on partnering with our customers to help create innovative food culture systems that meet their production needs. We research specific bacterial strains and combine them to create custom and standard cultures to be used in the manufacture of fermented products and probiotics. We invite you to explore the advanced world of fermented product design with us.

Role Overview: Working under the direction of the Office Manager and Controller, this position will be an intricate part of our front office and accounting team providing bookkeeping, customer service, and shipping coordination to our growing organization.

Responsibilities:

- Assist as point of first contact for the office, greeting visitors and applicants, and providing information as needed.

- Answers phones, directs calls to appropriate individuals, and takes messages as needed

- Receiving and processing customer orders placed via email or telephone including emailing order confirmations to customers

- Setting up and maintaining customers in the accounting system

- Handles bookkeeping responsibilities including creating and mailing invoices, monitoring customer balances, collecting past due accounts

- Documenting payment receipts within the accounting system and creating bank deposits daily

- May be involved in coordinating shipping of products to customers including freight quotes, scheduling, tracking, resolving shipping errors, creation of weekly internal shipping schedules

- Provide additional accounting and clerical support to other front office team members.

- Helps prepare and maintain accounting documents and records.

- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

- Copies, sorts, and files records related to office activities, business transactions, and other matters.

- Assists with sorting incoming mail and delivers to appropriate department or individual; processes outgoing mail.

- Performs other related duties as assigned.

Qualifications/Requirements:

- High School Diploma or equivalent

- Previous experience in an accounting/customer service/bookkeeping role

- Experience with multi-line telephone systems

- Strong organizational skills, accuracy, and attention to detail an absolute must

- Proven Microsoft office experience (word, excel, and outlook specifically)

- Superb time management skills with the ability to multi-task, and prioritize to maximize efficiency

- Able to work in an environment with constantly changing priorities and deadlines

- Experience in logistics (scheduling, and tracking shipments) a plus

Expected Scheduling: Weekdays, 8am-4:30pm

Benefits:

- Paid Holidays

- Paid Time Off (PTO)

- Health Insurance

- Vision/Dental Insurance

- Simple IRA Retirement Plan

Vivolac Cultures Corporation is a life-science/food ingredient technology and manufacturing company located in Greenfield, IN. We have been in business for 50 years and are experiencing growth. We are looking for great team members in technical and operations.