What are the responsibilities and job description for the Purchasing Agent position at VIVEX Biologics?
Description
Job purpose
The Procurement Associate position is a cross trained role where the individual will spend approximately 70% of their time on purchasing duties and approximately 30% of their time on material management duties as listed below. This role is very dynamic, the individual must have a can-do attitude along with being a team player.
Duties And Responsibilities
Qualifications
This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, scanning and printing machines.
Physical conditions
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit. Most of the work is performed sitting down. The employee must occasionally lift or move up to 50 pounds.
Job purpose
The Procurement Associate position is a cross trained role where the individual will spend approximately 70% of their time on purchasing duties and approximately 30% of their time on material management duties as listed below. This role is very dynamic, the individual must have a can-do attitude along with being a team player.
Duties And Responsibilities
- Purchase high quality goods and services at the lowest possible prices.
- Monitors orders, takes remedial action when necessary, and communicates status with end users.
- Manages relationships with key suppliers to maintain quality of goods, timely delivery and compliance with contract terms.
- Maintains and follows all purchasing and materials management policies of the organization.
- Maintains a working technical knowledge of the goods and services to be purchased.
- Processes all invoices daily by assuring that all Accounts Payable (AP) invoice discrepancies are reviewed, researched, corrected and completed daily as well as follow up with internal departments and AP for any issues.
- Daily follow up with internal departments’ order requests and assist with the procurement of stock items as needed.
- Assist with processing of all purchase requisitions for repairs/returns for all orders related to surgical instruments, and supplies. Assures that all the appropriate paperwork is processed.
- Manages and maintains pricing in the company purchasing system.
- Performs receipt and release of materials following the department’s SOP to ensure proper inspection, receipt of COAs/MSDSs as needed, labeling and storage conditions are met.
- Assist the Coordinators on managing inventory to ensure FIFO/FEFO, stock rotation, timely re-order of supplies and physical inventory/cycle counts. Ensures that critical supplies are readily available to meet production requirements.
- Confirms packages are delivered to the correct recipient and in a timely manner.
- Performs other duties as assigned.
Qualifications
- Associate degree in business field or equivalent education preferred but not required.
- One to two years purchasing or related experience.
- Strong interpersonal skills
- Written and verbal communication skills
- Microsoft Office Suite experience (Excel, Work, Outlook)
- Attention to detail
- Strong organizational skills
This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, scanning and printing machines.
Physical conditions
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit. Most of the work is performed sitting down. The employee must occasionally lift or move up to 50 pounds.
