Accounts Receivable Specialist

Job Summary

The Accounts Receivable Specialist is responsible for tracking the company's customer balances to ensure accuracy and efficiency. The primary focus is overseeing the end-to-end accounts receivable process, including invoicing, payment application and collections.

What We Offer

• $60,000 - $70,000 annual salary (commensurate with experience)
• 401(k) with generous company match and immediate vesting
• Medical, Dental, Vision & Voluntary Benefits
• Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• Non-Accrued Paid Time Off (PTO) policy providing flexibility and work-life balance
• 80 hours of paid Sick Time annually
• 10 paid holidays per year
• 96 paid volunteer hours annually to support causes you care about
• $1,000 annual Development Reimbursement for continued learning and growth
• Paid Parental Leave to support growing families
• Award-winning workplace culture and supportive team environment
• Opportunities for growth and recognition in a mission-driven organization
• Employee discounts and additional voluntary benefits including pet insurance, legal insurance, and more

Essential Functions

•  Process incoming payments accurately and efficiently
•  Verify payments by matching them with sales orders
•  Review and resolve Billing Queue items
•  Manage new customer form and setup for accuracy and credit check
•  Communicate with customers regarding payment status or discount offerings
•  Prepare and analyze Accounts Receivable Aging report weekly
•  Provide updates on expected cash flow and highlight any overdue balances
•  Ensure compliance with company policies, procedures, and accounting standards
•  Identify opportunities for process improvement and efficiency gains
•  Collaborate with cross-functional teams to implement best practices
•  Perform other duties as assigned

Knowledge, Skills & Abilities

• Understanding of general financial accounting, cost accounting and GAAP 
• Strong data entry skills
• Strong analytical and problem-solving skills
• Expert technical skills with the ability to troubleshoot, and assist and train others
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with NetSuite or similar software with the ability to learn new or updated software
• Ability to work independently

Values

•  Carry passion.
•  Desire excellence.
•  Keep dreaming.
•  Build community.
•  Be Vivacious.

Education & Experience

•  High school diploma and minimum 2 years relevant experience required
•  Bachelor’s degree or equivalent combination of education and experience preferred
•  NetSuite knowledge highly desirable

Additional Requirements

•  Prolonged periods of sitting or standing at a desk and working on a computer
•  Ability to bend,sit, and lift up to 50 lbs
•  Less than 10% travel