Materials Receiving Coordinator

Description:

Materials Receiving Coordinator

Material Receiving & Verification

Coordinate pre-arrival communication to prepare for scheduled material deliveries.
Verify delivered materials against packing lists, purchase orders, and project documentation.
Perform detailed receipt validation to confirm quantities, specifications, and labeling accuracy.
Inspect material condition upon arrival and identify discrepancies or damages.
Documentation & Reporting

Accurately complete material receiving forms, logs, and reports in accordance with site procedures.
Capture and maintain clear photo documentation of all deliveries for traceability and audit purposes.
Enter material receipt data into ACC (or similar systems) in a timely and accurate manner.
Ensure strict adherence to established documentation and reporting standards.
Quality & Compliance

Enforce site safety requirements during material receiving activities.
Identify, document, and escalate non-conforming materials in alignment with quality procedures.
Support QA/QC processes through disciplined verification and recordkeeping.
Maintain organized records to support audits, inspections, and project closeout.
Storage & Coordination

Coordinate with site teams to ensure proper storage, labeling, and handling of materials.
Communicate effectively with suppliers, logistics providers, and site personnel regarding delivery issues or discrepancies.
Support overall site operations by maintaining accurate and up-to-date material receiving records.

Required Qualifications
Experience

Minimum 3 years of relevant experience in materials receiving, logistics, construction support, or similar roles within project-based environments.

Core Skills

Strong attention to detail with the ability to identify discrepancies and documentation errors.
Demonstrated ability to follow structured processes and standardized procedures.
Experience performing repetitive, documentation-intensive tasks with consistency and accuracy.
Basic proficiency in Microsoft Office (Excel, Word) and general computer systems.
Strong communication and coordination skills in a site-based environment.

Preferred (Nice-to-Have) Qualifications

Experience working in Quality Assurance / Quality Control (QA/QC) or regulated quality environments.
Familiarity with construction, industrial, or manufacturing material control processes.
Experience with material tracking systems such as ACC or comparable platforms.

Physical & Work Environment Requirements

Ability to work outdoors and on active construction or industrial job sites.
Ability to walk, stand, and move throughout the site for extended periods.
Ability to visually inspect materials, documentation, and labeling accurately.

The primary focus of this role is material verification, documentation, and reporting, ensuring accuracy between delivered materials and project requirements.
This is a process-driven role requiring strong attention to detail, consistency, and adherence to established procedures.



Key Responsibilities

Verify delivered materials against packing lists and documentation
Perform detailed material receipt validation
Capture and maintain photo documentation of deliveries
Complete material receiving forms and reports
Ensure strict adherence to documentation and reporting procedures
Maintain organized and accurate records of all received materials

Required Qualifications
Experience:
o Minimum 3 years of relevant experience in similar roles

Core Skills:
o Strong attention to detail
o Ability to follow structured processes and procedures
o Experience with repetitive, documentation-heavy tasks
o Basic proficiency in Microsoft Office and general computer systems

Preferred (Nice-to-Have) Qualifications
Experience in:
o Quality Assurance / Quality Control (QA/QC)
o Quality management environments
These skills are beneficial due to the role’s strong alignment with quality verification and documentation practices.

Education Requirements
Minimum High school diploma (or equivalent)

Scope Clarifications
The role is not responsible for operating equipment or moving materials
Responsibilities are strictly limited to verification, inspection, and documentation

Work Environment:
o Combination of construction trailer and outdoor work
o Material verification performed onsite (e.g., deliveries via flatbed trucks)

Notes:

Work Schedule
Schedule: 6 days per week, 10-hour shifts (6x10)
Rotation: Approximately 1 week off every 4–5 weeks

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status