Medical Day Center Assistant Administrator - Lubbock

Join VIVA Pediatrics - Where Passion Meets Purpose!

VIVA Pediatrics is a home health services company with a specialty in private duty nursing, therapy, skilled nursing visits and medical day centers for infants and children. We are committed to providing each patient with an exceptional level of care. Here, you're not just a number, you're a valued member of our patient-centered community. Experience a work environment where quality care triumphs and your voice matters.

SUMMARY OF FUNCTIONS:

The Assistant Administrator is a working leadership role responsible for supporting the operational, regulatory and administrative functions of the PPECC. This position ensures:

• Ongoing survey readiness
• Accuracy in daily census, attendance, and billing -related documentation
• Organization and compliance of all administrative systems
• Coordination of non-clinical operations
  
  
  

This role works closely with the Director of Nursing and leadership team and serves as a key support in maintaining a compliant. efficient and well organized center.

This is a developmental leadership role and does not hold clinical authority or supervisory responsibility over licensed staff.

MAJOR DUTIES AND RESPONSIBILITIES:

• Compliance & Survey Readiness
• Maintain all regulatory binders
• Ensure center is survey-ready at all times
• Track expiration dates, postings, and required documentation
• Prepare materials for audits and licensing visits
• Draft corrective actions for leadership review
• Daily Census, Attendance & Billing Compliance
• Maintain accurate daily census and attendance records
• Ensure all patient in/out times are complete and correct
• Validate attendance
• Prepare and verify documentation for billing submission
• Identify and escalate discrepancies to leadership
• Census and attendance accuracy are considered compliance and revenue-critical functions
• Operational Coordination
• Support daily center workflow and organization
• Maintain logs
• Coordinate admissions documentation and patient records
• Support multi-center readiness initiatives
• Administrative Execution Responsibilities
• This is a working leadership role, and the position retains responsibility for administrative execution tasks including:
• Preparing admission packets and maintaining patient files
• Managing forms, logs, and documentation systems
• Tracking staff education and required documentation
• Preparing communication materials for families and staff
• Maintaining signage, boards and operational postings
• Supporting daily opening/closing procedures
• Assisting with supply tracking and organization
• QAPI & Safety Tracking
• Maintaining logs
• Track follow-up items from QAPI
• Role Boundaries
• Does not supervise or discipline clinical staff
• Does not override Director of Nursing decisions
• Does not engage in leadership discussions with staff outside scope
• Must route concerns through appropriate leadership channels
• Must maintain professionalism and composure at all times
  

SKILLS AND QUALIFICATIONS:

• Able to maintain high level of confidentiality
• Recruiting/staffing experience
• Team oriented
• Excellent organizational and time management skills
• Experience in health care arena a plus
• Proficient in Microsoft Office
  
  
  

POSITION TYPE:

• Full-time hourly
• Monday - Friday, generally 7:30am-5:00pm or as needed based on operational needs
• Must be available during center operating hours and accessible after hours for urgent matters
  
  
  

BENEFITS:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance
  
  
  

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or GED required
• Associate's or Bachelor's degree in healthcare administration, business, or related field preferred
• Minimum of 2 years of administrative or operational experience required
• Experience in a healthcare, pediatric, or childcare setting strongly preferred
• Experience in supporting compliance, documentation or regulatory processes preferred
• Familiarity with EMR systems and Microsoft Office Suite required