What are the responsibilities and job description for the Business Office Assistant position at Vito C Quatela MD PLLC?
Position Overview:
At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques.
We’re seeking a Business Office Assistant to join our finance team. Under the guidance of the Director of Finance, you will provide a variety of administrative, data entry, and accounting duties to support the business office.
Essential Duties & Responsibilities
Finance:
- Monthly bank reconciliations for multiple entities
- Back up to AP Clerk
- Validating invoices
- Matching purchase orders
- Processing checks
Administrative:
- Assist with Surgery Center Scheduling
- Answering incoming phone calls
- Monitoring video doorbell system; greeting visitors and directing them appropriately
- Managing incoming and outgoing mail/packages
- General office duties such as copying, scanning, faxing, filing
- Additional duties may be assigned as required
Qualifications & Requirements
- Associate’s degree preferred. High school diploma required
- Proficient in MS Office
- Experience in QuickBooks (preferred)
- Ability to accurately process high volumes of work, prioritize duties, and meet deadlines
- High attention to detail
- Strong organizational skills
- Possess excellent oral and written communication skills to develop strong working relationships with both internal and external team members/customers/clients/vendors
- Ability to work both independently and in a group to problem solve and improve processes
- Ability to maintain strict confidentiality regarding all financial and personal information related to the individuals and organizations
Working Hours & Location:
- On-site in Rochester, NY
- Part-Time, 24 hours per week
- Hours of operation are Monday–Friday, 08:30am – 05:00pm
- Working hours will be agreed upon with the Finance Director
What We Offer:
- Competitive salary with performance-based incentives
- Comprehensive benefits package, including health, dental, and vision insurance
- Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance
- Safe Harbor 401k program with 3% employer contribution
- Opportunities for professional development and career growth within a leading multi-disciplinary practice
- A collaborative and supportive work environment dedicated to excellence in patient care and service
It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
Salary : $22 - $25