What are the responsibilities and job description for the Assistant Director - Graduate Admissions position at Viterbo University?
Are you passionate about helping students achieve their goals and advancing graduate education in a mission-driven environment? Viterbo University is seeking an enthusiastic and strategic Assistant Director of Graduate Admissions to lead recruitment efforts for select graduate and certificate programs in Business/Leadership, Education, and Health/Nursing. In this highly collaborative role, you'll serve as a key ambassador for Viterbo's graduate programs, guiding prospective students through the admissions process, developing innovative recruitment strategies, and building strong relationships with community partners. This position is a full-time, 12-month, exempt position. If you're ready to make a meaningful impact and are committed to servant leadership and academic excellence, we invite you to apply.
Responsibilities:
Enrollment Management
- Develop and execute an annual recruitment plan to meet enrollment targets (including but not limited to graduate fairs, open house/information sessions, Countdown to Commencement, business and community outreach and recruitment, non-profit outreach, etc.)
- Establish term-based enrollment goals and provide weekly enrollment metric reports and census reports.
- Recruit and counsel prospective students to assigned graduate programs to maintain or exceed the program enrollment targets
- Refine and ensure effectiveness of the graduate admission process and collaborate with graduate admissions and enrollment operations
- Work with re-entry students to support retention
- Along with others, engage and professionally represent graduate programs inside and outside the University (regional companies, non-profit/government agencies, and service organizations)
- Attend new student orientation each semester
- Provide regular recruitment updates and ensure ongoing collaboration with the dean, faculty, and graduate program colleagues for the programs your support
- Attend and provide enrollment updates and information learned through conversations with prospective students, business/districts and organizations (e.g. CESAs) at all meetings with the program leads.
- Provide admission support and initial guidance to International students
Marketing
- Develop and implement a marketing plan to promote the assigned graduate programs in collaboration with marketing and graduate admissions
- Coordinate and assist in designing marketing materials in collaboration with marketing and graduate admissions
- Maintain and ensures accuracy of any graduate recruitment/enrollment webpages and social media accounts for graduate business and leadership programs
- Identify and oversee all events and marketing communications in collaboration with director of graduate admissions
Program Specific Opportunity Development and Professional Organization Liaison
- Coordinate offerings for professional development (non-credit) as determined by the program and Graduate Admissions (e.g. teacher professional development (non-credit) options including assisting instructors through approval processes and managing budget and operations. Includes developing opportunities through direct contact with school districts and CESAs throughout Wisconsin.)
- Serve as a liaison to appropriate organizations for the programs supported (e.g. State associations, chambers of commerce, Rotary, school districts, etc.)
- Maintain admissions website pages for the programs supported and assist with pages specific to graduate admissions.
Qualifications:
- A master's degree required (or, in progress)
- Minimum of three years of business or health care or K-12 experience highly desired, and/or three years of work in college admissions or sales preferred
- Ability and proven success in working independently; a self-starter
- Excellent relationship building and maintenance skills
- Effective communication and exceptional organization skills
- Passion for helping people develop and reach professional goals
- Experience with Word, Excel, presentation software, virtual conferencing, social media apps, and budgeting
- Excellent verbal and written communication skills
To Apply: Please complete the online employment application form and upload a letter of interest highlighting your experiences to support your candidacy., CV/resume, and three professional references.
About the University: Viterbo University is a Catholic, Franciscan, liberal arts institution located in scenic La Crosse, Wisconsin, which has been rated as one of the top places to live in the US. The region features an attractive cost of living, beautiful bluffs and coulees, three major rivers including the Mississippi River, world-class health care and education systems, and easy access to major cities in Wisconsin, Minnesota, and Illinois.
