Executive Assistant to Executive Vice President

Executive Assistant to Executive Vice President

At VITAS Healthcare, we believe in the power of compassion, excellence, and purpose. Every day, we show up for our patients and families, for each other, and for the mission that drives us.

About the Role 

We are seeking a highly organized, thoughtful, and disciplined Executive Assistant to support an Executive Vice President and collaborate across departments. This role requires maturity, confidentiality, and strong technical and communication skills. The ideal candidate is motivated by thorough and correct work, must be able to thrive in a fast-paced environment, anticipate needs, and bring thoughtful structure to complex schedules and priorities.

All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments and governmental regulations.

Key Responsibilities

• Provide high-level administrative support to executives
• Co-plan and coordinate with other executive assistants
• Manage shared calendars, agendas, and meeting logistics with precision and foresight
• Organize and streamline schedules, identifying duplications and opportunities to consolidate
• Contract and licensure support, tracking compliance deadlines. 
• Run reports and manage access to Teams channels and SharePoint sites as an administrator
• Track tasks and responsibilities across departments, maintaining clarity on roles and priorities
• Coordinate travel arrangements and manage expense reports
• Support additional departments, including quality calls and cross-team initiatives
• Maintain confidentiality and professionalism in all interactions
• Assist with event planning, including logistics, agendas, and coordination for internal meetings and small-scale events
• Manage office supplies

Technical Skills

• Microsoft Office Suite ( Strong PowerPoint)
• Familiarity with Power BI
• Comfortable managing tasks in Microsoft Teams and SharePoint

What We’re Looking For

• Mature, proactive, and well-organized individual
• Excellent attention to detail and ability to stay ahead of deadlines
• Team player with a collaborative mindset
• Collaborative but independent: works well with others while managing responsibilities autonomously
• Ability to manage multiple priorities with discretion and efficiency
• Thoughtful and deliberate: approaches tasks with care and precision
• Disciplined and attentive: follows through reliably and maintains high standards
• Detail-focused and organized: excels at tracking, planning, and managing complexity
• Collaborative but independent: works well with others while managing responsibilities autonomously

Qualifications

• Minimum 5 years of executive-level administrative support experience (EVP/ C-suite support preferred)
• Corporate event planning and execution
• Bachelor’s degree preferred
• Mastery of Microsoft Office Suite and virtual collaboration tools
• Exceptional written and verbal communication skills
• Impeccable organizational and time-management abilities
• Demonstrated ability to handle highly confidential information with discretion and professionalism
• Calm, composed presence with a proactive mindset and high emotional intelligence

Education:

• Bachelor’s degree preferred.

Why Join VITAS?

At VITAS Healthcare, we don’t just talk about values—we live them. This role offers the opportunity to work alongside executive leadership in a purpose-driven organization that prioritizes care and empathy. Ready to bring your professionalism and purpose to a role that matters? Apply today and become part of an excellent team.

Reasonable accommodations:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.