What are the responsibilities and job description for the Office Coordinator position at Vitan Equipment?
The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks.
What You Will Be Doing
What You Will Be Doing
- Answer and route incoming phone calls
- Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication
- Assist with collections and follow up on outstanding balances
- Support payroll preparation and time entry review
- Complete data entry tasks, including updating the sales journal and internal reports
- Maintain filing systems (electronic and physical)
- Perform general office duties including scanning, organizing documents, and mail handling
- Ensure accuracy, attention to detail, and timely completion of tasks
- Follow instructions, company policies, and administrative procedures
- Assist team members with administrative support as needed
- 1 year of administrative, office assistant, or coordinator experience preferred
- Basic computer proficiency (Microsoft Office)
- Knowledge of A/P, billing, or payroll tasks preferred
- Strong attention to detail and accuracy
- Excellent communication and customer service skills
- Ability to multitask, prioritize, and problem-solve
- Reliable, punctual, and able to follow direction
- Ability to work both independently and in a team environment
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