Lab Admin Assistant

JOB TITLE: Laboratory Administrative Assistant

M-F 8:00AM-4:30PM @ $23.00-$28.00 (Based on experience)

Target start date 3/1/26-May be able to move into a permanent role if great fit and we have the availability after April.

JOB SUMMARY: Provides comprehensive administrative support to the Pathologist. This role is responsible for accurate data entry, record management, transcription, communication coordination, and general administrative support to ensure efficient daily operations within the pathology department.  Act as a laboratory technician as needed.

JOB RESPONSIBILITIES                        

Data Entry & Record Management

• Enter patient diagnoses and additional test information accurately into the electronic medical record (EMR) system.
• Maintain organized files for pathology reports, slides, and related documentation in both electronic and physical formats.

Transcription

• Transcribe pathology results and related documents with accuracy and clarity.
• Ensure timely completion of transcriptions to support prompt reporting and patient care.

Communication & Coordination

• Serve as the primary liaison between the Pathologist and laboratory staff to ensure clear, efficient communication.
• Coordinate delivery and retrieval of pathology materials and monitor follow-up on pending tests and results.

Administrative Support

• Manage calendars, schedule appointments, and handle correspondence related to pathology services.
• Prepare reports, documents, and other materials as requested by the Pathologist.

Team Collaboration & Professional Conduct

• Support laboratory staff and other departments to achieve operational goals.
• Train others as needed.
• Maintain strict confidentiality and adhere to HIPAA regulations.
• Demonstrate professionalism and efficiency in all interactions and documentation

This job description is not intended to be all-inclusive. Exact tasks and responsibilities may vary by location; employees are subject to the direction of management at the office, as assigned to meet the ongoing needs of the office and/or organization.  

POSITION QUALIFICATIONS             

Minimum Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite and EMR systems.
• Strong keyboarding, transcription, and data entry skills with high attention to detail.
• Excellent organizational, communication, and multitasking abilities.
• Ability to maintain confidentiality, prioritize tasks, and work independently in a fast-paced environment.
• Ability to transition between the laboratory and the Pathologist’s office multiple times throughout the day.

Preferred Qualifications

• Associate or bachelor’s degree in a related field.
• Experience in a medical or laboratory environment.

Physical Requirements

• Prolonged periods of sitting/standing and working at a computer
• Must be able to lift up to 15 lbs. at times

VSD CORE VALUES

Having fun. We celebrate success and failure, we find humor in our daily lives, we create a fun atmosphere, and we enjoy being together.

Being a team. We care for one another and build each other up, we embrace diversity and inclusion, we collaborate, and we serve one another – forming a strong family bond.

Being resilient. We expect the unexpected, we embrace the need to change, `we are optimistic and grateful, and we are focused on our mission and vision.

Being accountable. We strive to provide value every day; we use data to continually improve, we continually evaluate competing priorities, and we deliver exceptional results.

Being courageous. We are not afraid to be vulnerable, we have ideological debates, we rise to the challenge, facing problems head-on, and we make the tough decisions.

Being entrepreneurial. We have an owner’s mentality, we set high goals, we strive to be a leader in our industry, and we manage our business and financial risk.