Practice Administrator Workplace Health Services

Practice Administrator Workplace Health Services & Systems Support
Location: New York, NY (Hybrid – Midtown Manhattan; 2–3 days onsite)
Type: Full-Time. W2.
Schedule: Monday–Friday Dayshift.
Pay Rate: $75,000 per year.
We do not provide relocation packages/visa sponsorship.

Job Summary:
VitalCheck Wellness is a growing healthcare organization delivering preventive care through onsite and virtual services. We support clinical programs nationally. The Practice Administrator is responsible for supporting clinic execution, office systems, purchasing, and administrative coordination across multiple sites in New York City.

This role coordinates site readiness, supplies, equipment, vendor activity, internal systems, and day-to-day support functions. The position works closely with leadership, clinical staff, and internal teams to maintain consistent execution across office and clinic locations.

Responsibilities:

• Support day-to-day clinic operations, including coordination of schedules, logistics, and supply management across multiple sites, forecasting upcoming needs.
• Manage purchasing and procurement of supplies and equipment for the NYC corporate office and standalone clinic locations, ensuring adequate inventory levels and timely replenishment.
• Coordinate vendor orders, track deliveries, and maintain purchasing records in alignment with budget and operational needs.
• Provide Level 1 technology and help desk support.
• Manage user access and systems administration, across clinical and operational platforms.
• Act as the primary liaison between operations, clinical staff, and corporate clients.
• Identify and resolve operational issues while supporting continuous process improvement.
• Collect and maintain operational data, prepare basic analysis and reports for leadership, and ensure compliance with applicable regulatory and institutional requirements, including HIPAA, OSHA, and CLIA.
• Travel locally to client locations to coordinate site setup.
• Perform additional operational support tasks as needed.

Requirements:

• Associate or bachelor's degree in healthcare or business administration, Operations Management or related field (or equivalent experience).
• Minimum 3 years' experience in office management, healthcare administration, clinic support, operations, or similar roles.
• Experience supporting clinical operations, healthcare workflows, or medical office environments
• Strong technical proficiency (laptops, troubleshooting, Microsoft Outlook, systems navigation)
• Ability to lift up to 50 lbs. and be on your feet for clinic support as needed.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, with proven success collaborating across clinical and administrative teams.
• In-depth knowledge of healthcare compliance standards, including HIPAA, OSHA, and CLIA.
• Good understanding of local transport and the ability to navigate around the city. Must be able to reliably commute into Midtown Manhattan office.

Benefits: Generous paid time off policy, 401k plan and a collegial work environment

About VitalCheck Wellness
VitalCheck Wellness is a fast-growing, globally positioned healthcare company revolutionizing the way preventative care is delivered—bringing high-quality healthcare directly to workplaces through both onsite and virtual platforms. Our mission is to make health care more accessible, proactive, and data-driven. At the heart of this transformation is our commitment to operational excellence and the integration of AI technologies that streamline processes and enhance patient and partner experiences.