Administrative Specialist - FT

As we expand our services in new and existing markets, we're looking for an Administrative Specialist who shares our values of being Trustworthy, Capable, Compassionate, Proactive, and most importantly, called to serve. The Administrative Specialist will provide clerical and administrative support to the branch in concert with our values. The Administrative Specialist serves as the first impression of the branch and initial point of contact for employees, referral sources, patients, and caregivers. In this role, your work impacts the operational excellence of the office, supporting our mission.

Join VitalCaring – Where Your Passion Changes Lives!

Are you looking for a career where compassion meets purpose? At VitalCaring, we’re more than a home health and hospice provider—we’re a family that supports, inspires, and uplifts both our patients and our team members.

Who We Are

Founded in 2021, VitalCaring has grown into a leading provider of home health and hospice services, with over 65 locations across the country. We are committed to fostering a culture of support, growth, and excellence for our team that is the backbone of how we ensure we deliver exceptional patient care.

Why Choose VitalCaring?

Work That Fits Your Life – Discover the ideal balance of purpose and flexibility. As a full-time salaried clinician, you’ll enjoy the stability of a consistent role with the freedom to manage personal commitments throughout your day. Our field team thrives in an environment that empowers them to make a real impact—while still having the time and space to prioritize what matters most at home. With a generous 6 weeks of paid time off each year, you’ll have the opportunity to recharge, reconnect, and return ready to do your best work.

Make a Meaningful Impact – Help patients and families navigate their healthcare journey with compassion and dignity.

Thrive in a Supportive Team – Work with a team who genuinely care and invest in your success.

Grow Your Career – Take advantage of advanced training, mentorship, and career development opportunities.

Competitive Pay & Benefits – Receive a rewarding compensation package that recognizes your dedication and expertise. Our benefits are designed to empower you with the resources, flexibility, and security needed to thrive both professionally and personally.

Health & Wellness

Medical, Dental & Vision

Pharmacy Benefits

Virtual & Mental Health Support

Flexible Spending Accounts (FSAs) & Health Savings Account (HSA)

Supplemental Health & Life Insurance

Financial & Legal

401(k) with Company Match

Employee Referral Program

Prepaid Legal Plans

Identity Theft Protection

Work-Life Balance & Perks

Paid Time Off

Pet Insurance

Tuition & Continuing Education Reimbursement

As The Administrative Specialist, You Will

• Welcome visitors at the office, setting the tone as the face of the organization
• Assist with communications such as answering incoming calls including outbound calls on behalf of the branch
• Order needed supplies from the appropriate vendor, serving as the main point-of-contact
• Process mail correspondence, including vendor invoices
• Assists in updating electronic documents and data entry in applicable systems
• Prepare administrative orders, packets, and folders for sales team and field clinicians
  
  

Skills For Success

• Thrive on engaging and working alongside others to achieve team results
• Embrace multifaceted challenges and the need to manage competing priorities
• Demonstrate strong written and oral communication skills
• Motivated by being accountable for delivering results within specified timelines
• Familiar and comfortable with technology.
  
  

Compensation/Earning Potential

We offer team members the opportunity to build a positive future and to find the best and last job they will ever have. Our package includes:

• Competitive salary
• Comprehensive health, dental, and disability benefits
• 401(k) program with company match
• Generous paid time off.
  
  

Experience To Deliver On Our Mission

• High school diploma, valid state driver’s license and auto liability insurance
• One year of office experience; in home health or hospice preferred
  
  

Come home to VitalCaring where you will find your passion, find your people, and find yourself again. Together we can transform lives and foster hope through genuine caring.

Explore your future with VitalCaring today.