What are the responsibilities and job description for the Accounts Payable Specialist position at Vital Tech Solutions?
Our client, a well-established transportation and logistics organization, is seeking an Accounts Payable Specialist to support its accounting and finance team. This position will be responsible for processing invoices, maintaining accurate vendor records, resolving payment discrepancies, and assisting with day-to-day accounts payable activities.
The ideal candidate is organized, detail-oriented, and comfortable working with a high volume of invoices and financial information in a fast-paced business environment.
- Review, enter, and process vendor invoices accurately and in a timely manner.
- Verify invoice information, approvals, purchase orders, and supporting documentation prior to payment.
- Match invoices against purchase orders and receipts when applicable.
- Code invoices to the appropriate general ledger accounts, departments, or cost centers.
- Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and payment issues.
- Communicate with vendors and internal departments regarding invoice status and account questions.
- Maintain accurate vendor records and supporting accounts payable documentation.
- Assist with payment processing, including checks, ACH payments, and other electronic payments.
- Review vendor statements and research outstanding or past-due items.
- Perform basic account and statement reconciliations.
- Assist with month-end accounts payable activities and reporting as needed.
- Maintain organized electronic and/or physical records in accordance with company procedures.
- Support other accounting and administrative functions as assigned.
Requirements
- Previous accounts payable, accounting support, bookkeeping, or similar financial administrative experience preferred.
- Experience processing invoices and working with vendor accounts strongly preferred.
- Basic understanding of accounts payable and general accounting principles.
- Comfortable working with computerized accounting, ERP, or financial systems.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Strong data-entry skills with a high level of accuracy and attention to detail.
- Ability to manage multiple priorities and meet established deadlines.
- Strong written and verbal communication skills.
- Ability to research discrepancies and follow issues through to resolution.
- High school diploma or equivalent required; additional coursework or education in accounting, finance, or business is a plus
Salary : $1 - $2