Seasonal Research Assistant - Quality of Life Project

Vital Research is seeking two Seasonal Research Assistants (September 9, 2025 - March 20, 2026) to provide temporary administrative and project support for two large-scale seasonal survey research projects aimed at improving quality of life in Ohio and Minnesota long-term care facilities.

Under the Research Managers guidance, this primarily administrative role supports key behind the scenes operations in three key areas:

1. Scheduling Communicating with assisted living administrators via phone and email to coordinate face-to-face interviews conducted by our Field Interviewers.
2. Census Coordination Managing electronic data collection, organizing data files, and ensuring accuracy, confidentiality, and compliance with data security standards.
3. Research and Evaluation Support Collecting, auditing, processing, and coordinating data in support of various research and evaluation projects.

This is a temporary, seasonal role ideal for detail-oriented, organized, and proactive individuals eager to contribute to meaningful projects and drive meaningful change.

What Youll Do
Scheduling & Coordination

• Serve as a primary point of contact for scheduling interviews between assisted living staff and Field Interviewers.
• Place outgoing calls and emails to schedule and confirm appointments.
• Monitor and track project scheduling activities to ensure a seamless process.
• Send reminder emails/calls for upcoming interviews.
• Proactively resolve scheduling conflicts and communicate updates to the internal team.
• Answer questions from facility administrators to ensure they are comfortable with the survey process.

Data Collection & Management

• Participate in data collection via survey administration, focus groups, observations, phone interviews, and verification calls.
• Contact assisted living facilities to collect missing information when necessary.
• Enter quantitative and qualitative data.
• Receive and clean census data using Microsoft Access and Excel.
• Organize, match, and process data files from multiple sources.
• Track, audit, and correct data errors to ensure data integrity.
• Upload findings to a secure database while maintaining strict confidentiality.
• Ensure compliance with HIPAA and data security protocols.
• Ensure census data deadlines are met.
• Generate assignment packets for Field Interviewers.
• Administrative duties as needed, including taking and distributing meeting minutes to stakeholders, formatting documents, printing and mailing materials.
  
  

What You Bring
Education & Experience

• Bachelors degree in social science or a related field.
• 1 year of administrative experience (post-graduate experience preferred).

Technical Skills

• Proficiency in Microsoft Excel (Access preferred) and survey software (e.g., Alchemer).
• Comfort using Zoom for calls.
• Understanding of research, evaluation principles, and healthcare terminology (preferred).

Soft Skills

• Strong attention to detail, time management, and organizational skills.
• Ability to work independently and collaborate effectively within a team.
• Clear communication with a proactive, adaptable, problem-solving mindset.
• Capacity to multitask, meet deadlines, and demonstrate reliability in a fast-paced environment.

Availability & Logistics

Must be available MondayFriday, 6:00 a.m. 2:30 p.m. PST in-office (40 hours/week, as needed).

Why Join Us?
At Vital Research, we use rigorous social to drive meaningful change. This role offers hands-on experience in survey coordination, data management, and project support that improve quality of life.

Apply Today!
Enthusiastic about research, data management, and impact? Submit your resume and cover letter by August 20, 2025.

• Start: September 9, 2025
• End: March 20, 2026

About Vital Research
Founded in 1982, Vital Research is a national research consulting firm specializing in delivering quality social science research. Our mission is to create vibrant communities by amplifying diverse voices and experiences through culturally responsive social science research and evaluation. Our team executes research, evaluation, and survey projects for clients across forty states spanning multiple industries. The result we help clients answer key questions, generate useful findings, and transform communities.

For more information visit www.vitalresearch.com