What are the responsibilities and job description for the Data Entry Clerk position at Vital Record Control and Careers?
Description:
PURPOSE
The primary purpose of the Data Entry Clerk role at VRC is to ensure the accuracy, integrity, and timely entry of data into our records management systems. This position is crucial for maintaining the high quality and reliability of our records, which are essential for the effective operation of our business.
ESSENTIAL DUTIES (Other duties may be assigned):
- Accurately input textual and numerical information from source documents within time limits into our database systems.
- Review, verify, and correct data for completeness and accuracy; compare data with source documents, or re-enter data in verification format to detect errors.
- Maintain detailed records of tasks, files, and progress.
- Scan documents and print files, when needed.
- Retrieve data from the database or electronic files as requested.
- Perform regular backups to ensure data preservation.
- Comply with data integrity and security policies.
- Work closely with the records management team to identify and resolve discrepancies within the company’s records.
- Assist with file management and archiving activities, ensuring proper storage and confidentiality of files.
QUALIFICATIONS:
- High school diploma; further education or certification in office administration or a related field is a plus.
- Proven experience as a Data Entry Clerk or similar role.
- Fast typing skills with an eye for detail and familiarity with spreadsheets and online forms.
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.).
- Working knowledge of office equipment and computer hardware and peripheral devices.
- Basic understanding of databases.
- Good command of English, both oral and written, and customer service skills.
- Great attention to detail, with an ability to stay focused on assigned tasks.
Attributes:
- High level of confidentiality and integrity.
- Organizational and time management skills.
- Ability to work independently and as part of a team.
- Strong work ethic and a commitment to excellence.