Real World Evidence Group Coordinator

Kelly Science and Clinical FSP is currently seeking an RWE Group Coordinator for a long-term engagement in Raritan, NJ with one of our Global Pharmaceutical clients. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc. This role is full-time and is offering full benefit options. As a Kelly FSP employee you may be eligible for Medical, Dental, Vision, 401K and a variety of other benefits to choose from. You may also be eligible for paid time off, including holiday, vacation, and sick/personal time.

Duties

• Responsible for ensuring compliance with all Federal, State, local and company regulations, policies and procedures in supporting MDD Safety organization.
• Responsible for confidential records, reports, and departmental equipment, and support department head in successfully completing administrative responsibilities in Ariba, Our Source, IRIS, gXRS and other JJSI systems.
• Closely manage departmental head’s calendar, with authority to determine who may be scheduled and when.
• Read mail, highlight action or important items, and attach relevant files or information for manager(s) review. Respond to routine correspondence under own signature or draft response for departmental head’s review on more complex correspondence. Follow up on items delegated by departmental head to others.
• Possess full working knowledge of Microsoft Office software including Word, Excel and PowerPoint. Create spreadsheets using basic mathematical functions and designs and edits slides for various presentations. Import/export data from multiple sources.
• Set priorities and procedures for accomplishing work for the head and department as needed. Demonstrate ability to work in matrix environment completing varied administrative or project work. Interact with staff and senior level business partners from regions throughout the world.
• Coordinate with internal and external executive level staff to accomplish complex activities, such as scheduling, identifying outside speakers, and developing agendas or programs for non-local group meetings or events.
• Interface with external agencies/associations for contracting and sponsorship agreements. Conduct research and compile information/relevant data from a variety of sources for various reports, departmental projects, or company task forces, as appropriate.
• Manage all aspects associated with scheduling and planning meetings (some for large groups/events) including the management of all related logistics, domestic, and international travel arrangements.
• Provide senior level executive administrative support to the Head of Epidemiology (Medical Devices) and other senior leaders within the organization. Draft memoranda, correspondence, and presentations to senior JJSI leaders. Manage highly confidential matters with discretion and judgment
• Determine methods and procedures on new assignments. Provide guidance, training, and direction to other personnel.
• Incumbent knows, understands, incorporates and complies with all applicable laws and regulations relating to clients business activities and Policies and Procedures of the Health Care Compliance Program and Code of Conduct.
• Works with finance on proper allocation of POs to departmental budgets and assists with quarterly accruals.
• Initiates, submits, reconciles, and closes Purchase Orders (POs) for the department as needed.
• Perform all job duties in full accordance with the Worldwide Policies on Information Asset Protection, maintain password(s) as Confidential, and protect Critical Business Information
  
  

Required Qualifications

• 7 years of administrative or executive assistant experience
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Advanced experience with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Knowledge of ADAPTIV, Ariba, AS400, and Concur is a plus
• Comfortable learning new systems and digital tools
• Professional, courteous, and adaptable under pressure
  
  

Posted By: Amy Muldoon