What are the responsibilities and job description for the HR Coordinator position at Visual Comfort \u0026 Co.?
Who we are:
Visual Comfort & Co. is the premier resource for decorative and architectural lighting, ceiling fans, system controls and automated shading solutions from the most influential designers in the world. We are proud to offer a market-leading range of premium products across categories, styles and price points, remaining committed to beautiful design and, above all, a world-class customer experience.
The HR Coordinator is responsible for collaborating with employees, managers, candidates, and HR team members to support the effective delivery of human resources services. Duties include coordinating recruitment and onboarding activities, maintaining employee records, supporting HR compliance and reporting requirements, and assisting with day-to-day HR operations while ensuring accuracy, consistency, confidentiality, and professionalism in all processes.
Visual Comfort Offers:
- Work-Life Balance: Monday – Friday, 8:30am – 5:00pm
- Training & Development: A comprehensive and structured training program, complemented by ongoing education and opportunities for career advancement.
- Paid Time Off: Generous vacation accrual and paid time off policies.
- Holidays: 7 paid holidays per year, in addition to 2 floating holidays.
- Compensation: Competitive compensation plan
- Health Benefits: Visual Comfort covers the majority of employee medical premiums, and offers competitive vision and dental coverage available starting the first of the month following your start date.
- Insurance: Company-provided life insurance and short-term disability coverage.
- Retirement: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date.
How success is defined:
- Maintains accurate and up-to-date employee records.
- Serves as the first point of contact for general HR inquiries from Team Members, providing timely and accurate information.
- Coordinates meetings, employee engagement activities and events.
- Supports performance review and employee development processes by tracking deadlines and organizing documentation.
- Helps process HR-related documents such as employment verifications, status changes, and terminations.
- Maintains HRIS data integrity and runs standard reports as needed to support various departments.
- Provides administrative support to HR Team Members as needed.
- Coordinate company and department recognition programs including creating and publishing SharePoint and electronic communication board post.
- Assist with HR projects and initiatives as needed to include the preparation of all reporting.
- Maintain a high level of confidentiality.
- As needed, assists with recruitment and onboarding processes, scheduling interviews, coordinating background checks, and preparing new hire documentation.
- Works effectively with others in a team environment to accomplish organizational goals and to identify and resolve problems.
- Exhibits and adheres to the established Visual Comfort Company Values.
- Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule while maintaining a consistent presence in the workplace to effectively collaborate and communicate amongst co-workers and teams.
What you will bring:
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combinations of education and experience will be considered.
- 3-5 years of experience in a Human Resources support, coordinator, or related administrative role.
- Strong aptitude for and proficiency navigating HRIS platforms and business systems; Dayforce experience preferred.
- Proficient in Microsoft Office Suite, particularly Microsoft Excel (pivot tables, VLOOKUP, data validation, and reporting tools).
- Knowledge of employment laws, HR best practices, compliance requirements, HR metrics, and data privacy standards preferred.
- Exceptional organizational, time management, and attention-to-detail skills.
- Bilingual Spanish skills is a plus.
- Excellent written and verbal communication skills, with the ability to effectively communicate through email, chat, and phone.
- Ability to prioritize and manage multiple tasks while adapting to changing business needs and priorities.
- Must be able to work effectively with limited supervision and exercise sound judgment.
- Proven ability to achieve results independently and collaboratively by fostering teamwork and cooperation.
- Available to work a flexible schedule, including weekends, early mornings, and late evenings, as business needs require.
Compensation Range: $25 - $27 per hour
Compensation is based on individual factors, including skill set, relevant experience, and work location
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Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity, or expression, genetic information, or any other legally protected status.
To be eligible for this role, you must be authorized to work in the United States. We do not offer any type of employment-based immigration sponsorship for this role. Likewise, Visual Comfort & Co., will not provide any assistance or sign any documentation in support of any other form of immigration sponsorship or benefit including optional practical training (OPT) or curricular practical training (CPT).
Salary : $25 - $27