What are the responsibilities and job description for the Event & Meeting Coordinator position at Vistra Communications?
Description
Vistra is seeking an Event and Meeting Coordinator to support planning, coordination, day-of execution, and follow-on logistics for events related to suicide prevention and response in the military, including roundtables, internal government meetings and working groups. This role will have some dedicated focus to the planning and execution of roundtables and some communication and planning between DSPO, Chaplain communities, and other DoW stakeholders to strengthen collaboration around suicide prevention efforts.
While this role is primarily remote, applicants must be based in the DC metropolitan area. This role will require on-site meeting and event attendance at locations around the National Capitol Region.
Responsibilities include:
- Support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.
- Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events.
Requirements
- Bachelor’s degree and three to five years of directly related experience
- Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
- Experience coordinating event materials, signage, and on-site logistics
- Experience maintaining timelines and day-of-event documentation
- Experience supporting agenda development and attendee communications.
- Ability to manage scheduling, task tracking, and communication among internal and external stakeholders.
- Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail
- Ability to provide day-of-event support, including registration, set-up, and troubleshooting
- Ability to obtain a Secret Clearance
Additional Preferred Qualifications:
- Experience working with government or large organizational clients
- Experience using event coordination tools (e.g., Teams, SharePoint)
- Ability to assist with event communications, presentations, and follow-up documentation
- Interest in learning event design, creative direction, or audience engagement strategies.
About Vistra: Vistra Communications, doing business as Vistra and Vistra Federal Solutions, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Tampa, FL with an office in Alexandria, VA providing professional support serviced to Defense, Federal, and Civilian Agencies. Approximately 25% of our “team member” employees work in the National Capital Region, providing communications, outreach, and organizational transformation services to our public sector customers. Vistra provides medical, dental, and vision benefits, life and disability insurance, employer matching 401(k) retirement plan, Paid Time Off, Parental and Bereavement Leave, and Professional Development, among other benefits.
US Citizenship Required: Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9/E-Verify at the start of employment.