What are the responsibilities and job description for the Senior Administrative Assistant/Records Custodian position at VISTA Technology Services?
VISTA Technology Services, Inc. (VISTA) is currently seeking a Senior Administrative Assistant/Records Custodian to support a U.S. Trade and Development Agency (USTDA) contract. This position will report onsite in Arlington, VA 5 days a week.
This position is contingent upon contract award.
Responsibilities:
- Maintain Central Agency Files (CAF) and manage records intake, labeling, filing, scanning, and storage
- Serve as Records Custodian and technical expert liaising with NARA to ensure compliance with federal archiving and disposition requirements
- Act as primary point of contact for records management, establishing filing procedures, ensuring access control, and applying quality control and retention policies
- Support the Records Management Officer (RMO) in drafting reports, modifying record schedules, and implementing federal records management standards
- Conduct annual inventories and bi-annual clean-up campaigns
- Train agency staff on records policies and assist with onboarding/offboarding record responsibilities
- Input, update, and verify records data in USTDA’s Project Management Information System (PMIS) and TDAMIS systems
- Maintain library holdings database of project/program reports, segregating public and confidential reports, and provide semi-annual holdings analysis reports with executive summaries for publication
- Provide on-site technical support and troubleshoot issues with AV equipment during events
- Manage multiple tasks, prioritize work, meet deadlines, and identify and resolve complex problems
- Demonstrate a commitment to innovative and quality customer service
Basic Qualifications:
- 10 years of related work experience to include 5 years of records management experience, including Freedom of Information Act information management
- Business or Information Management degree
- Hands-on experience with Federal Records Management and NARA compliance
- Experience in creating and implementing records management policies, procedures, and retention schedules
- Experience evaluating program effectiveness and recommending improvements
- Experience providing training and technical assistance to staff
- Experience with administrative services such as office management, building and facilities management, human resources, and/or policies and procedures
- Strong organizational and data cataloging skills for document control
- Excellent attention to detail and confidentiality in handling sensitive records
- Excellent written and verbal communication skills
- Proficiency with Microsoft 365 Suite (Excel, SharePoint, OneDrive)
- Physical ability to lift and move large number of files and/or file boxes
- Tier 2 Public Trust required; Must be able to obtain and maintain a Secret security clearance
Desired Qualifications:
- Familiarity with NARA Electronic Records Archives (ERA)
- Records Management training certificate
VISTA offers competitive pay and a comprehensive benefits package.
Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
To learn more about VISTA and to apply for this position, please visit our website at www.vistatsi.com.
VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer