What are the responsibilities and job description for the Administrative Support / Information Specialist position at VISTA Technology Services?
VISTA Technology Services, Inc. (VISTA) is currently seeking a Administrative Support / Information Specialist to support a U.S. Trade and Development Agency (USTDA), Information Resource Center (IRC) customer reporting onsite 5 days a week in Arlington, VA.
This position is contingent on contract award.
Responsibilities:
- Provide administrative, clerical, and document and office management support to USTDA IRC front office, records management and mailroom operations staff
- Review incoming correspondence, prepare reports, and maintain shared databases
- Assist with developing and implementing organizational and administrative management policies and procedures
- Support mailroom and copier area operations; ensure proper filing and documentation
- Support on-site meetings and provide conference room technical AV support
- Assist with onboarding/offboarding, office supplies, and routine communications
- Work independently and as part of a team and build strong working relationships with IRC staff, senior officials and across USTDA agency department staff and outside vendors as needed
- Strong time management to delivery high quality services with attention to detail
- Proactive and effectively manage multiple tasks and deliver on schedule
- Associates degree in business, information management or relevant field required; Bachelors degree preferred (copies of all degrees is required)
- 5 years of administrative management or related work experience
- Proficient using MS Office Suite (Outlook, Word, PowerPoint, SharePoint)
- Experience with conference/meeting room AV systems and providing facilities support
- Strong coordination and customer service skills with senior officials and external guests
- Ability to multitask across facilities, scheduling, and IT systems
- Experience developing and implementing organizational and administrative management policies and procedures
- Experience providing training and technical assistance to staff
- Experience with information and records management. Knowledge of FOIA and NARA requirements helpful
- Excellent written and verbal communication skills
- Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access
- Experience creating and editing audio-visual content such as presentations and videos
- Experience setting up conference, board, or training rooms
- Experience with other administrative services like office management, building and facilities management, human resources, and/or security
- Ability to manage multiple tasks, prioritize work, and meet deadlines
- Ability to identify and resolve complex problems
- Physical ability to move and lift large number of files and/or file boxes
- Public Trust Tier 2 required. Must be able to obtain and maintain a secret clearance
VISTA offers competitive pay and a comprehensive benefits package.
Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
To learn more about VISTA and to apply for this position, please visit our website at www.vistatsi.com.
VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer