Front Office Receptionist/Administrative Assistant

Front office/Administrative Assistant

A full-service real estate company is looking to hire an experienced Front Office/Administrative Assistant.

Responsibilities:

Customer Service tasks-Dealing with phone calls from tenants, vendors, and members of the public.

Good communication skills both written and spoken.

Respond to tenant requests/problems in a timely and courteous manner as they arise

Deal with members of the public requesting information about available spaces.

Process paperwork from vendors and tenants. Input information into our property management software. Examples include:

Gather insurance documentation for all tenants and vendors;

Upload Lease information;

Upload contact information;

· Contribute to team efforts by accomplishing related tasks as needed

· Collecting of Rent and follow-up for non-payment of fees and rent and outstanding invoices.

· Tracking vacant properties and lease renewals

· Working with Vendors to accomplish maintenance tasks, schedule work to be performed with tenants.

· Tracking maintenance requests and work orders

· Back up to other staff when required

· Answering of phones, dealing with the public, vendors, tenants and other people who interact with our company.

· General office tasks, filing, organizing files, making copies, preparing letters, processing of mail, etc.

Qualifications:

· Excellent communication and interpersonal skills

· Attention to detail and highly organized, ability to work independently and take ownership of tasks

· Ability to take initiative and problem solve. Follow through on tasks

· Proficiency in MS Office including outlook, excel, and word and the uses of standard office equipment

· Rent Manager Software a plus – but not required

· Valid Driver’s license

· Bi-lingual preferred but not required

· Excellent attendance and punctuality is expected

· Discretion and the ability to respect and maintain confidentiality

The job operates in an office environment. This role routinely uses standard office equipment. Largely sedentary role but some filing and organizing of files and paperwork is required. The ability to lift files, open filing cabinets, bend and stand on a stool as necessary. Some driving may be required.

This description is not to be considered all inclusive but will include tasks as assigned by management. These tasks may be modified, changed or expanded at any time.

Position is Full time.

Job Type: Full-time

Pay: $14.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• El Paso, TX 79912 (Required)

Ability to Relocate:

• El Paso, TX 79912: Relocate before starting work (Required)

Work Location: In person

Salary : $14 - $20