What are the responsibilities and job description for the Administrative Services Manager position at Vista Springs Trillium Village Estate?
Vista Springs Trillium Village has been VOTED BEST SENIOR LIVING IN CLARKSTON
Vista Springs Careers
Find Your Greater Purpose
Pay on Demand! Work Today, Get Paid Tomorrow!
Vista Springs offers many wonderful perks including, but not limited to:
- Heavily subsidized low cost major medical plan.
- Short Term Disability
- 401K
- Dental and Vision Insurance, retirement plan, and generous Paid Time Off
- Competitive Compensation and Benefits Program.
- Advancement Potential.
- Catered Living/Active Lifestyle, Assisted Living and Memory Care Community
- Realize your full potential for career growth and professional excellence by bringing your full-self every day to thrive in our Joy in Work environment in one of our beautiful Award-winning purpose-built and master-planned communities.
- Daily Pay Option!
- Floating Holiday of Your Choice!
- Be part of a dynamic and dedicated team.
Working Conditions
Full time
Monday-Friday
8 hours a day- 40 hours a week
Little travel required
Ability to work in an assisted living environment
Purpose
Very organized individual and able to keep accurate records for staff, residents and family members. Maintain a positive and caring attitude and present a professional image at all times. To assist the Managing Partner in the daily operations of the facility.
Essential duties and responsibilities
- Answer all incoming phone calls by the third ring
- Give tours of the facility
- Track census daily
- Daily bank deposits
- Maintain office budget
- Send out invoices/statements each month
- Resident billing records
- Payroll
- Handling daily in-coming/out-going mail
- Assist with scheduling and staffing.
- Order office supplies, gifts & upkeep of office equipment.
- Coordinate new hire implementation and orientation process.
- Coordinate all new resident admissions.
- Maintain staff and resident files
- Greet people as they enter into the building
- Assistant to the executive director
- Accounts payable and receivable
- MOD Rotation
Non-Essential duties and responsibilities
- Kitchen helper
- Resident care giver
- Occasional errands
- Assist residents when needed
- Ability to supervise in an emergency situation
Educational requirements
Associates degree (A.A.) or equivalent from two year college or technical school; three year related experience and/or training; or equivalent combination of education and experience.
Work Experience
Five years of office manager experience preferred. Two years’ experience needed with MS office, Excel, Outlook, and Internet.
Language Skills
Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customer, staff, residents and their families. Must be able to speak, read and write Basic English skills.
Physical Demands
Lift up to 25 lbs. required to assist with occasional resident care needs
Additional Information
Must be able to work in a team player environment, multi-task, detail oriented person, organized and follow through skills.
- This job description portrays in general terms the duties and responsibilities of the position. It is in no way intended to limit management’s flexibility to assign work responsibilities.
