What are the responsibilities and job description for the Executive Assistant, CAPS position at Vista Equity Partners Management?
Position Summary
The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing his/her schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally and works independently with minimal supervision or direction.
This role is based in New York City and is for an immediate start.
Responsibilities
- Manage and coordinate logistics for meetings, events, and travel for supportingexecutives and when necessary, members of their team in the office setting
- Ensure supported executives are prepared with all materials and information formeeting, events, and travel by compiling reports and/or presentations
- Generate reports in Excel and PowerPoint
- Prepare expense reports utilizing Concur
- Scheduling meetings internally and externally using Microsoft Outlook and Zoom.
- Maintain the office with administrative duties such as ordering supplies and working withbuilding management regarding any facilities issues.
Qualifications
- 5 years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus
- Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
- Strong attention to detail, follow-up and excellent organizational skills
- Ability to treat sensitive and confidential information with appropriate discretion
- Strong sense of urgency, adaptability, flexibility and resourcefulness
- Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
- Proficiency in Microsoft Office, including Outlook, Word, and Excel; Salesforce a plus
- General knowledge and interest in working with generative AI
- Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
- Occasional after-hours work may be required
- Bachelor’s degree preferred
Company Overview
Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity.
