What are the responsibilities and job description for the Office Assistant I position at Vista Charter Public Schools?
POSITION: OFFICE ASSISTANT I (OA I)
JOB DESCRIPTION: The OA’s primary responsibility is the aide and support of all functions of the charter school
site with direction given by the site administrator. The OA I is passionate about the mission and commitments of
VCPS and exhibits this through his/her execution of all their responsibilities and relations with all stakeholders. The
OA I will foster a collaborative and stimulating community culture for a diverse group of stakeholders, including
administration, faculty members, board members and community partners. The ideal candidate would be tasked with written translation of IEPs.
REPORTS TO: OFFICE MANAGER AND SITE ADMINISTRATOR
RESPONSIBILITIES:
● Greet and assist staff, parents, students, and visitors to the school in a friendly and professional
manner.
● Answer phones using a professional and courteous manner.
● Assist students who need health/ medical assistance
● Assists with staff / personnel records
● Coordinate substitute teacher coverage by first communicating with administrator and then teacher
● Collaborate and delegate duties to Office Clerks.
● Responsible for vendor quotes and relations.
● Works collaboratively with administration to maintain accurate record of all keys and assets that have been
distributed.
● Sort through mail and distribute accordingly.
● Work with site administrators and teachers regarding any project or special requests.
● In charge of parent correspondence and mailings.
● Responsible for the maintenance, storage, and security of all student files.
● Student meal applications.
● Enter daily attendance into PowerSchool
● Track student absences and tardies
● Works in conjunction with VCPS Database Administrator on projects or needs of certain informational
systems
● Assist in parent communication and meetings
● Any other duties as assigned by site administrator (s)
Qualifications
● B.A./B.S. degree preferred
● Must have knowledge in the use of a copier and fax machine
● Ability to communicate effectively (verbal and written). Strong writing skills in Spanish
● Must be computer literate and have extensive experience with: MS Office, Word & Excel
● Bilingual in Spanish preferred
● Able to multitask and handle a high paced work environment
● Must have excellent management and organizational skills and a positive attitude