What are the responsibilities and job description for the Administrative Assistant Lead position at Vista America?
Job Profile
The Administrative Assistant is responsible for various administrative duties in support of multiple departments in the Columbus office. This role will join the team that serves as the primary contacts and friendly faces of the Columbus Office as they greet and assist employees and visitors. This role reports to the Executive Assistant and works full time at the Front Desk.
Responsibilities
The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire
The Administrative Assistant is responsible for various administrative duties in support of multiple departments in the Columbus office. This role will join the team that serves as the primary contacts and friendly faces of the Columbus Office as they greet and assist employees and visitors. This role reports to the Executive Assistant and works full time at the Front Desk.
Responsibilities
- Prompt answering of the phone, directing calls to the appropriate people/places and monitoring, and distributing messages.
- Assisting visitors upon entry and exit of the building.
- Maintaining proper upkeep and cleanliness of the cafe , breakrooms, and conference rooms.
- Maintaining the ordering, storage, inventory and distribution of office supplies and food/drink items.
- Conference room management and meeting set up.
- Assisting several departments with running daily reports or completing small tasks as needed.
- Complete expense reports monthly.
- Maintaining the company apartments, organizing cleanings, placing maintenance orders, and assigning employees to apartments based on apartment availability.
- Management of office mail and packages including shipping, receiving and distribution.
- Maintaining overall facility cleanliness and sanitation.
- Assisting with office events as needed.
- Miscellaneous company errands and other duties as assigned.
- 2 years experience in an administrative role.
- Prioritizes workloads and manages priority conflicts for individual work.
- Must have strong interpersonal skills and ability to work in a team environment.
- Applies acquired job skills and company policies/procedures to complete tasks
- Reads and interprets documents, as needed for job
- MS Office; Word, Excel, PowerPoint and Outlook
- Works independently with minimal regular direct supervision
- Demonstrates ability to work and communicate professionally, verbally and in written form with internal and external customers.
- Medical, Dental, and Vision plans
- 401(k) plan with generous company match with full and immediate vesting
- PTO Accrual – Increased based on years of service
- Company Paid Life, Short, and Long Term Disability Insurance
- Employee Assistance Programs
- Mental Health Wellness Program
- Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines
The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire