What are the responsibilities and job description for the Project Coordinator position at Visium Resources, Inc.?
Introduction
Visium Resources has been asked to identify qualified candidates for this Project Coordinator position. This position is a contract hire opportunity which is expected to be on-site in Longmont, CO but will strongly consider a remote candidate. Anticipated assignment duration is one year.
Job Description:
- Assist in tracking project scope, schedules, and key milestones using tools such as Smartsheet, MS Project, or Primavera.
- Support coordination with internal teams to ensure timely completion of design, procurement, manufacturing, and testing activities.
- Help maintain project plans, trackers, and action logs.
- Work with Engineering, Supply Chain, Production, QA/QC, and Dispatch teams to monitor progress and follow up on open tasks.
- Support procurement tracking for customer-specific bought-out items and accessories.
- Assist the Senior Project Manager with documentation tracking, approvals, inspections, and dispatch coordination.
- Support communication with customers by sharing updates, responding to routine queries, and escalating issues when required.
- Coordinate with project administration teams to support timely submission of invoices as per contractual milestones.
- Help track outstanding invoices and flag delays for review.
- Assist in preparing and coordinating shipment documentation.
- Support dispatch of accessories and site-specific materials in coordination with logistics teams.
- Maintain organized project documentation, including:
- Contracts and commercial records
- Engineering drawings and document transmittals
- Approvals, inspection reports, and correspondence
- Support preparation of basic project status reports and dashboards.
Qualified candidates would have the following:
- Bachelor's degree in Business Administration, Engineering, Project Management, or a related field.
- 1-2 years of experience in project coordination, project management, operations, or a related role (internship experience welcome).
- Basic understanding of project management concepts and willingness to learn.
- Good communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, PowerPoint); exposure to MS Project, Primavera, or ERP systems (SAP/Oracle) is a plus.
- Strong organizational skills with attention to detail.
- Ability to work collaboratively in a team-oriented environment and manage multiple tasks.
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Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company"s success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium.
Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.