Executive Assistant to COO

Visit Tampa Bay, the economic driver of tourism in Hillsborough County, is currently seeking an energetic Executive Assistant to work directly with the COO to operate an inclusive, innovative, and efficient organization.

Responsibilities

• Schedule appointments, meetings, travel arrangements for the COO
• Prepare monthly and quarterly accountability reports
• Prepare Board of Directors and Advisory Board presentations
• Prepare monthly expense report for the COO
• Extensive business writing and editing
• Manage and assist the front desk coordinator
• Assist with managing business insurance policies
• Coordinate interdepartmental projects directed by the COO, ensuring timely execution and responses
• Perform data entry for expense reports, accounts receivable, and accounts payable

Education Experience and Qualifications

• Must possess a bachelor’s degree from an accredited college or university
• Proficiency in Microsoft 365 and Google Workspace
• Must be an excellent communicator across all platforms
• Ability to establish priorities and meet deadlines effectively and efficiently
• Must possess a high degree of accuracy
• Strong organizational skills 
• Must reside in the Tampa Bay area

Compensation and Benefits

• Competitive salary is commensurate with experience
• Incentive pay for completion of goals
• 100% company-paid benefits health, dental, vision, life, and disability
• HSA/FSA with Company contributions
• Company 5% matched 401(k) plan eligibility after 90-days employment
• Generous paid time off
• 10 holidays per year
• Ongoing career training and development
• Company-paid downtown parking
• Cellphone reimbursement
• Tuition reimbursement