What are the responsibilities and job description for the Finance & Administration Manager position at Visit Eau Claire?
The Finance & Administration Manager serves on the Eau Claire Area Convention & Visitors Bureau’s (Visit Eau Claire) leadership team, responsible for managing the financial operations, administrative business functions, and human resource administration. This role ensures organizational efficiency and compliance, enabling Visit Eau Claire to be a leader as a destination management organization.
Essential Functions:
Finance
• Manage all aspects of the Visit Eau Claire accounting and payroll process.
• Manage all aspects of the Sculptures Eau Claire accounting process.
• Develop and maintain accurate financial reporting systems.
• Prepare and manage annual operating budgets ($2–$3M) and forecasts.
• Ensure timely month-end and year-end close and reporting.
• Coordinate annual audit and tax filings with CPA firm.
• Ensure compliance with all federal and state tax requirements.
Business Administration
• Manage operational functions including contracts, insurance, and office phone and systems.
• Serve as liaison to the Board of Directors and committees; prepare agendas and materials.
• Prepare organizational policies and directives.
• Research and implement best practices for operational efficiencies and continuous improvement.
Human Resource Administration
• Manage onboarding and offboarding processes.
• Ensure compliance with employment laws and maintain HR records.
• Facilitate performance management and employee relations.
• Administer compensation and benefits programs (health, 401k).
• Coordinate with third-party providers for benefits and retirement plans.
Grant Management
• Administer Special Projects Grant funding program.
• Maintain grant software program and records.
• Facilitate Grant Committee activities and manage application cycles.
Education and/or Experience:
Degree in accounting, finance, or related field required with minimum 5 years in financial management with exposure to HR and administrative functions.
Key Competencies:
• Ability to work under pressure and meet deadlines required.
• Strategic thinking and financial acumen.
• Strong leadership, organizational and communication skills.
• Proficiency in QuickBooks, Google Suite, and Excel.
• Ability to manage multiple priorities and maintain confidentiality
Position Type/Expected Hours of Work:
This is a full-time position, and typical hours of operation are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Physical Requirements:
Contact the Human Resource Administrator if you have a disability that may require an accommodation to perform the essential duties safely and effectively.
• Position involves sitting, using hands and fingers to operate the computer, listening and speaking on phone, and looking at details of both text and color pictures on a computer monitor for extended periods of time.
• Lift up to 25 lbs.
• Able to travel by car and plane.
Qualified individuals interested in being considered for the position are invited to apply here: https://visiteauclaire.bamboohr.com/careers/24.
Deadline for application is Sunday, December 28, 2025.
Visit Eau Claire is an equal opportunity employer and bases all employment decisions on merit, qualifications, and competence.
Salary : $2 - $3