What are the responsibilities and job description for the Administrative Office Manager position at Visions Dance Academy?
Part-Time Position
Monday–Thursday: 3:00 PM – 7:00 PM
Friday: 9:30 AM – 12:30 PM
Saturday: 9:30 AM – 12:30 PM
Additional hours may occasionally be available during studio events, performances, registration periods, and special projects.
Availability Requirements
Candidates must be available to work the regular studio schedule listed above. Reliability and consistent attendance are essential, as this position supports daily studio operations, student transitions, and family communications.
About the Position
Visions Dance Academy is seeking a highly organized, intelligent, and tech-savvy Administrative Assistant / Office Manager to support our leadership team and oversee daily studio operations.
While this position is based at the front desk, this is far more than a receptionist role. We are looking for a professional who is comfortable managing administrative systems, working with software platforms, maintaining records, organizing data, and supporting studio directors with important operational tasks.
Responsibilities Administrative & Office Management
- Support studio directors with administrative projects and day-to-day operations
- Create, update, and maintain spreadsheets, reports, forms, and documents
- Manage data entry and maintain accurate student records
- Organize digital files, records, and studio information
- Assist with tracking inventory, supplies, and studio needs
- Check mail and manage office-related tasks
Front Desk & Family Support
- Greet students and families during class transitions
- Answer phones, emails, and voicemail messages
- Assist prospective families with class information and registration
- Schedule trial classes and follow up with prospective students
- Communicate with families through phone, email, and studio communication platforms
- Assist with account updates, enrollment questions, and waitlists
Retail & Operations
- Fit students for dance shoes and dancewear
- Process retail sales through the point-of-sale system
- Manage dancewear inventory and stock levels
- Order and maintain office and cleaning supplies
- Help maintain a clean, organized, and professional lobby environment
Required Skills
- Strong computer skills and confidence learning new software
- Proficiency in Microsoft Word and Excel
- Proficiency in Google Docs and Google Sheets
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to multitask and prioritize effectively
- High attention to detail and accuracy
- Professional, dependable, and self-motivated
Preferred Qualifications
- Administrative assistant, office manager, operations coordinator, or executive assistant experience
- Experience working with databases, spreadsheets, and business software
- Canva experience a PLUS
- Studio Pro or similar dance management software
To Apply
Please submit your resume and a brief note explaining your administrative experience, software proficiency, and why you would be a great fit for this position.
Job Type: Part-time
Work Location: In person
Pay: $15.00 - $20.00 per hour
Work Location: In person
Salary : $15 - $20