What are the responsibilities and job description for the Front Desk Receptionist position at Visionist, Inc.?
Visionist has an exciting new opportunity for a Front Desk Receptionist at our headquarters in Columbia, MD. We are seeking a skilled and organized professional to join our team and play a pivotal role in supporting our daily operations. If you’re a detail-oriented multitasker with excellent communication and organizational skills, we invite you to apply and contribute to our success.
For over 15 years, Visionist has been solving the Intelligence Community's toughest software and analysis challenges. As a 100% employee-owned company, we prioritize our people—your job security is assured. We embed small engineering teams with analysts to rapidly identify and solve mission capability gaps playing a critical role in defending our nation’s cyber infrastructure & providing expertise in malware analysis, attribution, mapping adversarial infrastructure, pen testing, and operational planning. Our open-door leadership team fosters a supportive culture, where internal growth and promotion opportunities are the norm. Don’t just take our word for it—check out our 4.8-star review on Glassdoor. Join a company that feels like a family with regular happy hours, baseball games, activity clubs and more. Check us out at www.visionistinc.com.
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Your contributions are…
- Manage visitor check in/out, process mail, and interact with employees, contractors, and guests to solve problems as they arise
- Assist with facility needs, including conference room scheduling, office supply purchasing and inventory, vendor deliveries and service appointments, and knowledgeably answer questions regarding facility-related activities, policies, and programs
- Perform a wide range of clerical and general office duties, including maintaining confidential spreadsheets, databases, documents, contact lists, and directories
- Prepare and distribute a variety of reports, graphs, tables, and charts through data collection from multiple sources
- Respond to emails and inquiries promptly and professionally
- Assist in planning and coordinating company events, lunches, and other employee activities
- Support program onboarding, data collection, and manage visitor coordination
- Manage visitor check in/out, process mail, and interact with employees, contractors, and guests to solve problems as they arise
- Assist with facility needs, including conference room scheduling, office supply purchasing and inventory, vendor deliveries and service appointments, and knowledgeably answer questions regarding facility-related activities, policies, and programs
- Perform a wide range of clerical and general office duties, including maintaining confidential spreadsheets, databases, documents, contact lists, and directories
- Prepare and distribute a variety of reports, graphs, tables, and charts through data collection from multiple sources
- Respond to emails and inquiries promptly and professionally
- Assist in planning and coordinating company events, lunches, and other employee activities
- Support program onboarding, data collection, and manage visitor coordination
Requirements for your new career…
- High school diploma or equivalent; additional education or certifications in event planning and/or marketing are a plus
- 1 to 3 years of office-related experience preferred
- Availability to work Monday through Friday, 8 am to 4 pm
- High school diploma or equivalent; additional education or certifications in event planning and/or marketing are a plus
- 1 to 3 years of office-related experience preferred
- Availability to work Monday through Friday, 8 am to 4 pm
- Occasional evening or after-hours event support is required; time worked outside of regular business hours is paid
- Demonstrated experience with event planning is required
- Experience providing a high level of customer service
- Proficiency with MS Office suite, including Word, Excel and PowerPoint, as well is preferred
- Experience providing a high level of customer service
- Proficiency with MS Office suite, including Word, Excel and PowerPoint, as well is preferred
Database experience
- Ability to multitask while staying organized and detail-oriented
- Strong time management skills
- Customer service-oriented attitude
- Excellent written and verbal communication skills
- Ability to multitask while staying organized and detail-oriented
- Strong time management skills
- Customer service-oriented attitude
- Excellent written and verbal communication skills
Benefits of becoming a Visionist: Your New Career
- We are a 100% employee-owned company, so our employees see the benefit of their contributions and have a stake in our overall success!
- Competitive 15% retirement contribution! (5% 401K match & 10% ESOP)
- 4 weeks paid time off that is never “use or lose”, 12 paid holidays, comp time, overtime, AND flexible work hours
- 80 hours of paid parental leave with an additional $8,000 supplemental payment upon returning from maternity
- Medical, dental, & vision benefits for both individuals and families (those who waive medical benefits will receive an additional $4,160/year)
- Annual lifestyle bonus of $600 – use it towards gyms/fitness, new tech, or your HSA!
- Annual merit increases & performance-based bonuses
- Term life insurance, short-term disability, & long-term disability
- We are a 100% employee-owned company, so our employees see the benefit of their contributions and have a stake in our overall success!
- Competitive 15% retirement contribution! (5% 401K match & 10% ESOP)
- 4 weeks paid time off that is never “use or lose”, 12 paid holidays, comp time, overtime, AND flexible work hours
- 80 hours of paid parental leave with an additional $8,000 supplemental payment upon returning from maternity
- Medical, dental, & vision benefits for both individuals and families (those who waive medical benefits will receive an additional $4,160/year)
- Annual lifestyle bonus of $600 – use it towards gyms/fitness, new tech, or your HSA!
- Annual merit increases & performance-based bonuses
- Term life insurance, short-term disability, & long-term disability
Salary range: $35,000 - $50,000
Disclaimer: Salary for this position, along with additional compensation options, will be determined on an individual basis following the interview process, considering various factors such as years of experience, skills, education/certifications, contract specifications, market conditions, etc.
Disclaimer: Salary for this position, along with additional compensation options, will be determined on an individual basis following the interview process, considering various factors such as years of experience, skills, education/certifications, contract specifications, market conditions, etc.
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Not a good fit? Check out our other opportunities: https://jobs.jobvite.com/visionist
Next steps: Apply online and one of our recruiters will reach out to you. We have a streamlined process of phone screen with a recruiter, interview with a Visionist team at our HQ in Columbia, MD, and that is all!
Interested in learning more about Visionist and the work we do? Check out our website! https://www.visionistinc.com/what-we-do
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U.S citizenship required (green card holders and permanent residents are not eligible). Applicants selected will be required to obtain / maintain a government security clearance.
Visionist, Inc. is an Equal Opportunity / Protected Veterans / Individuals with Disabilities employer.