Payroll & HR Administrator - Shared Services

Payroll & HR Administrator – Shared Services

Location: Las Vegas, NV (On-Site)

Schedule: Full-Time, Monday–Friday, 8:00 AM – 5:00 PM

Additional Details

• Pay Range $75k - $90k
• Benefits Offered: Health, Vision, Dental and 401k

About the Role

We are seeking an experienced Payroll & HR Administrator to support payroll, labor compliance, and human resources functions across multiple affiliated companies. This position serves as the primary payroll and HR resource for employees and requires a highly organized professional who can work independently and maintain strict confidentiality.

Responsibilities

• Process payroll for 100 employees across multiple companies and entities.
• Administer Nevada and California payrolls.
• Process union payrolls and ensure compliance with collective bargaining agreements.
• Review timecards, overtime, paid leave, and payroll adjustments.
• Prepare Certified Payroll Reports and support OCIP/CCIP reporting.
• Maintain payroll records and assist with audits and compliance reporting.
• Serve as the primary contact for payroll-related employee questions.
• Support onboarding, employee records, benefits administration, and general HR functions.

Qualifications

• Minimum 5 years of payroll administration experience required.
• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• Equivalent combination of education, professional certifications, and relevant payroll experience will be considered.
• Experience with multi-company and multi-state payroll processing required.
• Union payroll experience required.
• Certified Payroll and OCIP/CCIP reporting experience strongly preferred.
• Experience processing payroll for 100 employees preferred.
• Experience with payroll and timekeeping systems such as Paychex, ADP, NetSuite, or similar platforms.
• NetSuite ERP experience is a plus.
• Sign industry, construction, manufacturing, or skilled-trades experience is a plus.
• Advanced proficiency in Microsoft Excel and payroll reporting.
• Strong organizational, analytical, and communication skills.
• Ability to work independently, maintain confidentiality, and manage multiple priorities in a fast-paced environment.
• Professional payroll certifications such as CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) are a plus.

What We're Looking For

The ideal candidate is a highly motivated, detail-oriented professional who takes ownership of their work and thrives in a team and independent environment. This individual will serve as the resident payroll and HR expert for our organization, supporting multiple companies with minimal supervision.

The successful candidate will be self-sufficient, resourceful, and capable of managing complex payroll, compliance, and HR responsibilities while maintaining the highest level of accuracy, confidentiality, and professionalism. Strong problem-solving skills, sound judgment, and the ability to prioritize competing deadlines are essential.

Vision Sign, Inc. is a full-service sign company with over 30 years of experience serving clients in Las Vegas and the Southern Nevada region. From a 50,000 -square-foot facility, the company designs, manufactures, installs, and maintains a wide range of custom sign and display systems, including exterior pylons and monuments, interior signage, illuminated and non-illuminated signs, freestanding signs, and digital displays. Vision Sign, Inc. has built a strong reputation for quality and reliability, partnering with casinos, shopping centers, commercial properties, sporting venues, hospitals, schools, and other organizations. The company emphasizes client satisfaction and long-term relationships across a broad and diverse customer base.