What are the responsibilities and job description for the Financial Operations Manager position at Vision Realty & Management?
Overview
Vision Realty & Management is seeking a highly detail-oriented and analytical Financial Operations Manager to oversee our accounting workflows, monitor financial trends, and protect the accuracy of our property management financials. This role demands strong attention to detail, rigorous documentation, and the ability to lead bookkeeping staff while identifying outliers that impact both company performance and investor returns.
The right candidate is disciplined, proactive, and relentless about clean books, strong collections results, and closing financial cycles accurately and on time.
Key ResponsibilitiesFinancial Accuracy & Oversight
Vision Realty & Management is seeking a highly detail-oriented and analytical Financial Operations Manager to oversee our accounting workflows, monitor financial trends, and protect the accuracy of our property management financials. This role demands strong attention to detail, rigorous documentation, and the ability to lead bookkeeping staff while identifying outliers that impact both company performance and investor returns.
The right candidate is disciplined, proactive, and relentless about clean books, strong collections results, and closing financial cycles accurately and on time.
Key ResponsibilitiesFinancial Accuracy & Oversight
- Ensure AR and AP are accurate, timely, and properly documented every cycle.
- Review all rent postings, owner statements, payouts, and distributions for consistency and completeness.
- Audit errors, exceptions, adjustments, or unusual variances before they impact owners or company reporting.
- Monitor trust accounting compliance and ensure financial controls are followed.
- Flag financial outliers (unexpected expenses, rent discrepancies, vacancy anomalies, recurring charges, delinquency patterns, etc.).
- Identify and escalate trends, including:
- Late fee inefficiencies
- Problematic vendors
- Recurring invoice issues
- Collections weaknesses
- Revenue leakage or missed fees
- Present findings with clear solutions, not just data.
- Manage remote or in-house bookkeepers and accounting support.
- Hold the team accountable to financial standards, timelines, reconciliation accuracy, and documentation requirements.
- Collaborate with Property Managers, Maintenance, Leasing, and other departments to align financial processes.
- Own monthly cycles: reconciliations, owner reports, distributions, internal dashboards.
- Produce actionable financial reports tied to operational performance (make-ready cost analysis, delinquency impact, vacancy loss, labor allocation, etc.).
- Improve systems and procedures to reduce financial errors, prevent repeat issues, and support scaling.
- 5 years in accounting, bookkeeping supervision, financial operations, or real estate finance.
- Experience leading accounting/bookkeeping teams or outsourced financial vendors.
- Expert attention to detail with a proven ability to spot trends, inconsistencies, and errors.
- Property management or trust accounting experience strongly preferred.
- Proficiency in QuickBooks, AppFolio/Buildium, or equivalent platforms.
- Detail-obsessed - ensures clean data and tight books every time.
- Investigative mindset - asks why before approving or posting.
- Confident communicator - can enforce standards without friction.
- Solutions-driven - not just reporting trends but offering fixes.
- Calm, disciplined, and organized - even under pressure.