Media Coordinator

Company Description

Vision Media is an independent, award-winning media buying agency based in the Pacific Northwest with over 20 years of experience. Trusted by national and regional clients in sectors such as healthcare, CPG, hospitality, and sports, Vision Media excels in delivering strategic media planning and buying services that drive results. Recognized by ADWEEK, Inc. 5000, and others as a top-performing and fast-growing company, our commitment to exceeding business goals is unwavering. Expertise spans media placement across channels like radio, television, print, digital, and out-of-home, as well as strategic services like partnerships, promotions, and sponsorships. Our innovation and dedication ensure brands are seen and heard effectively.

Media and Finance Coordinator

Bring your interest in advertising to Vision Media and grow your career in media. This role supports our media buyers and finance team through invoice management, reconciliations, and campaign documentation. It’s a hands-on, detail-driven position where organization, accuracy, and follow-through are essential.

If you enjoy working through moving parts, asking questions, and keeping processes on track, you’ll play an important role in our clients’ success. 

Invoice Management

• Assist the finance team with vendor invoice entry in FreeWheel Strata buying software.
• Ensure vendor invoices are properly filed in SharePoint.
• Verify invoice amounts against approved media authorizations across TV, Radio, OOH, Print, and Digital.
• Work with the media buying team to reconcile vendor invoices within the buying system to meet internal deadlines.
• Resolve or escalate discrepancies with media buyers before final processing.
• Review missing invoice reports to identify missing invoices and follow up with vendors.
• Convert TV and Radio vendor invoices from PDF format into standardized Excel templates as needed.

Admin & Reporting

• Enter orders into buying software and send to vendors for signature via DocuSign.
• Collect signed orders from vendors and properly file in SharePoint.
• Collect, organize, and archive proof of performance materials across print, OOH, sponsorships, site-direct digital, and TV/Radio (including pre-logs, post-logs, and airchecks).
• Ensure all materials are complete, accurate, and properly archived.
• Maintain vendor contacts in buying software and internal contact lists.

Needed Skills

• Bachelor’s degree (Media, Marketing, Communications, or related field).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Comfort working with numbers and financial documentation.
• Curious and proactive; enjoys understanding how things work.
• Proficiency in Microsoft Office products, especially Excel.

Why Join Vision Media?

Vision Media is an independent media agency built on strong relationships, strategic thinking, and a collaborative culture. As an employee-owned company, we're committed to creating an environment where team members can grow their careers, contribute meaningful ideas, and share in our collective success. If you're looking for a place where your work matters and your contributions are valued, we'd love to meet you.

Compensation & Benefits

Hourly Pay Range: $24.00 - $28.00 per hour, depending on experience and qualifications.

At Vision Media, we believe our people are our greatest asset. We offer a competitive benefits package designed to support your health, financial well-being, and work-life balance, including:

• 100% employer-paid medical, dental, and vision insurance for employees
• Paid vacation and company holidays
• Three floating holidays annually
• 401(k) retirement plan with company match
• Employee Assistance Program (EAP)
• Hybrid work environment
• Professional development and growth opportunities
• Collaborative, supportive culture that values teamwork, curiosity, and continuous learning

This is an excellent opportunity for someone looking to build a career in media, advertising operations, finance coordination, or campaign management while working alongside an experienced and highly collaborative team.

Vision Media is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage candidates from all backgrounds and experiences to apply.