Medical Office Receptionist & Assistant Manager

Job Summary

We are seeking a dynamic and organized Medical Office Receptionist & Assistant Manager to join our healthcare team. This vital role combines front-desk responsibilities with managerial oversight, ensuring smooth clinic operations, exceptional patient service, and effective administrative support. The ideal candidate will be energetic, detail-oriented, and possess a strong background in medical office management, with the ability to supervise staff and manage daily practice functions efficiently. This position offers an exciting opportunity to contribute to a thriving healthcare environment while developing leadership skills and advancing your career in medical administration.

Duties

• Greet patients and visitors warmly, ensuring a positive first impression while managing appointment scheduling and patient check-in/out processes using advanced EMR (Electronic Medical Records) and EHR (Electronic Health Records) office mate and exam writer.
• Oversee daily clinic operations, including managing patient flow, coordinating with healthcare providers, and ensuring compliance with HIPAA and health regulation policies.
• Supervise staff, providing guidance on medical billing, coding accuracy, and medical records management to optimize practice efficiency.
• Handle fiscal management tasks such as budgeting, financial reporting, and overseeing medical billing processes to ensure revenue cycle integrity.
• Maintain accurate medical records, ensuring confidentiality and compliance with HIPAA regulations while managing electronic health records systems like Eaglesoft or Managed Care platforms.
• Support human resources functions including staff scheduling, performance evaluations, and training new team members in customer service excellence and office procedures.
• Monitor practice performance metrics, implement process improvements, and ensure adherence to healthcare standards.
• Manage practice supplies inventory, coordinate with vendors for equipment maintenance, and oversee office management duties to keep the clinic running smoothly.

Requirements

• Proven experience in a medical office setting with strong familiarity of EMR/EHR.
• Demonstrated supervisory or team management experience within a healthcare environment.
• Knowledge of healthcare management practices including billing, coding (medical terminology), compliance (HIPAA), and health regulation policies.
• Strong fiscal management skills including budgeting, financial reporting, and practice management software proficiency.
• Excellent managerial communication skills paired with outstanding customer service abilities to support both staff and patients effectively.
• Experience in medical administrative support roles involving medical records handling and electronic health record management.
• Ability to multitask efficiently in a fast-paced clinic setting while maintaining attention to detail.
• Familiarity with healthcare staff management practices.

Join us to be part of a dedicated healthcare team where your leadership can make a real difference! We value energetic professionals committed to excellence in patient care and operational success—your expertise will help shape the future of our practice!

Pay: From $22.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Paid time off

Work Location: In person

Salary : $22