What are the responsibilities and job description for the Office Manager/Bookkeeper position at Vision Financial Group CPAs LLP?
Position: Office Manager/Bookkeeper
Work Location: Voorhees Township, NJ 08043 (Onsite)
Schedule: Monday–Friday, 8:00 AM–4:00/4:30 PM
Position Summary
The Office Manager will oversee day-to-day office operations with a strong emphasis on bookkeeping, financial administration, HR coordination, and vendor management. This role supports a team of approximately 8–10 employees and plays a key part in ensuring smooth internal operations, accurate financial tracking, and effective employee support.
This is a hands-on position requiring strong organizational skills, financial acumen, and the ability to manage multiple operational functions in a fast-paced service environment.
Key Responsibilities
Financial & Bookkeeping Functions
- Manage day-to-day bookkeeping and general office financial operations
- Oversee accounts payable (AP) and accounts receivable (AR)
- Support payroll-related processes and employee benefit tracking
- Administer financial components of:
- Profit sharing
- 401(k) contributions
- Health and vision insurance
- Company vehicle/truck insurance and maintenance tracking
- Assist with vendor payments and insurance-related billing coordination
Office & Operational Management
- Oversee daily office operations for a team of 8–10 employees
- Serve as primary administrative support for office workflows
- Maintain organization of internal systems and records
- Coordinate warranty claims and service-related administrative tasks
HR Support
- Handle day-to-day HR issues and employee inquiries
- Support recruitment efforts, including scheduling and coordination
- Manage onboarding and offboarding processes
- Maintain employee records and assist with benefits administration
Vendor & Insurance Coordination
- Communicate with vendors regarding billing, service, and contract matters
- Assist in negotiating insurance plans and managing renewals
- Support operational cost tracking and administrative oversight of vendor relationships
Candidate Requirements
Required Qualifications
- Prior experience in bookkeeping and/or office management
- Strong working knowledge of accounts payable and receivable
- Experience supporting payroll and/or benefits administration preferred
- Familiarity with HR coordination functions (onboarding, employee support, etc.)
- Proficiency with QuickBooks
- Experience with Microsoft Outlook and general office systems
- Familiarity with service-based business software (e.g., Service Tool / FieldEdge or similar platforms)
Preferred Qualifications
- Experience managing 401(k), retirement, and benefits programs
- Background in negotiating vendor contracts or insurance plans
- Prior experience in a small-to-mid sized service or trade industry environment
- Strong multitasking and problem-solving skills in a fast-paced office setting
Compensation & Benefits
- Hourly Rate: $30-35/hour
Benefits (eligible after 3 months):
- Health insurance
- Vision insurance
- 401(k) with 3% company match
- Profit sharing program
- Paid time off & 5 sick days annually
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $30 - $35