Executive Administrator

Overview
Join a mission-driven team supporting the Department of Homeland Security (DHS). This role is perfect for a detail-oriented professional who thrives in a fast-paced environment providing high-level administrative, logistical, and organizational support while helping streamline processes.

Duties

• Provide executive and administrative support to regional director and leadership.
• Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
• Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
• Prepare and edit executive correspondence, reports, charts, and presentations.
• Coordinate travel, including critical-incident and emergency-related travel.
• Track deadlines and consolidate responses for tasking and suspense items.
• Serve as IT/Helpdesk liaison for ticket submission and follow-up.
• Collect and disseminate Government-Owned Vehicle mileage and maintenance reports.
• Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
• Maintain digital and physical filing systems, distribute mail, and support daily office operations.
• Maintain, issue, and control facility keys and related inventory.

Skills

• Bachelor’s degree 5 years admin experience HS diploma 8 years’ experience.
• Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus.
• Experience supporting government or military agency is a plus.
• Strong written and verbal communication skills with attention to detail and proofreading abilities.
• Ability to multitask, prioritize, and work in a fast-paced environment.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $50,000 - $60,000