What are the responsibilities and job description for the Operations Coordinator position at Visible Logistics?
Operations Coordinator – Visible Logistics
Location: Strongsville, OH (On-site)
Type: Full-Time
Experience Level: Entry-level to early career
About the Role
Visible Logistics is growing fast, and we’re looking for a driven, detail-oriented Operations Coordinator who wants to be part of that growth. This role supports our operations and accounting teams by keeping our internal processes organized, accurate, and running smoothly.
You don’t need years of freight experience — we’ll train you. What matters most is that you’re sharp, organized, comfortable with technology, and hungry to grow within the company.
This is perfect for someone who wants to get into logistics, learn a ton, and build a long-term career in a fast-paced industry.
What You’ll Do
(High-level & vague enough for flexibility)
Operational Support
- Help keep daily operations organized and moving forward.
- Work with brokers and carriers to confirm information, clear up questions, and resolve simple issues.
- Support LTL and truckload operations by helping with rate discrepancies, paperwork follow-up, and general load support.
Accounting / AP Support
- Assist in managing incoming bills and ensuring they’re routed correctly.
- Help match documents to loads and keep records accurate.
- Communicate with team members on payment status, missing info, or basic questions.
- Support weekly billing processes and invoice checks.
General Coordination
- Keep systems and records updated across multiple platforms.
- Work with leadership to maintain clean data and smooth workflows.
- Jump into new tasks and projects as the company grows — you’ll learn a lot here.
Who You Are
- Hungry, motivated, and eager to grow with a fast-moving company.
- Detail-oriented — you catch things other people miss.
- Tech-comfortable: Excel/Google Sheets, email, and learning new systems.
- Great communicator (written and verbal).
- Organized and able to juggle multiple tasks without losing accuracy.
- Coachable — you like being trained and getting better every day.
- Someone who enjoys solving problems and keeping things running smoothly.
Why Join Us
- Fast-growing company with huge upside and room for advancement.
- Hands-on training in logistics, operations, accounting systems, and LTL/TL freight.
- Opportunity to move into leadership, operations, accounting, or sales support.
- Culture that values initiative, ownership, and continuous improvement.