Human Resources Coordinator

Overview

Viscot Medical is a family-owned medical device manufacturer based in Morris County, New Jersey. For over 40 years, we have proudly designed and manufactured disposable surgical products in the United States that are used by healthcare professionals across the country and around the world.

We are seeking a detail-oriented, service-minded Human Resources Coordinator to support the day-to-day administration of our human resources programs and processes. Reporting to the Director of Support & Services and partnering with our Professional Employer Organization (PEO), this role serves as the primary point of contact for payroll administration, benefits coordination, onboarding, employee records management, recruiting support, and routine employee relations matters.

At Viscot, we believe in professionalism, thinking like owners, choosing positivity, and serving where needed. The successful candidate will embody these values through reliable execution, attention to detail, responsiveness to employee needs, and a commitment to continuous improvement.

This role is ideal for someone who takes pride in creating order, improving processes, and ensuring important details never fall through the cracks. The right candidate will enjoy building efficient systems, maintaining accurate records, supporting managers and employees, and helping ensure the HR function operates smoothly and consistently.

The successful candidate will be able to balance daily employee needs with longer-term priorities and projects. They will demonstrate strong judgment regarding what is urgent versus what is important and will consistently follow through on critical initiatives to completion.

As an in-person member of our team, this individual will be available to support employees where and when they need assistance. While occasional work-from-home flexibility may be available, this position is primarily on-site to provide direct support to our workforce.

Duties and Responsibilities

• Respond to employee questions regarding payroll, benefits, company policies, and other HR-related matters in a timely, professional, and confidential manner.
• Serve as a trusted resource for managers and employees regarding routine employee relations, policy interpretation, and HR processes.
• Partner with the Director of Support & Services and the company's PEO to ensure employee matters are handled consistently and in compliance with applicable employment laws and company policies.
• Provide practical guidance regarding routine employee relations, attendance, performance documentation, policy application, and workplace issues.
• Escalate complex employee relations, performance, leave, accommodation, or compliance matters as appropriate.
• Process weekly payroll and ensure payroll records are accurate, complete, and submitted on time.
• Administer employee benefit programs, including enrollments, changes, terminations, and employee communications.
• Coordinate all aspects of employee onboarding, including new hire paperwork, orientation, training coordination, and personnel file setup.
• Maintain employee personnel files and HR records in accordance with company policies and applicable regulations.
• Coordinate employee separations, including exit documentation, benefits notifications, and record maintenance.
• Assist with recruiting activities, including posting positions, scheduling interviews, communicating with candidates, and supporting the hiring process.
• Prepare and update job descriptions as needed.
• Support administration of employee performance review processes and maintain related documentation.
• Assist with implementation, documentation, and continuous improvement of HR processes and procedures.
• Maintain the employee handbook and ensure HR policies, forms, and procedures remain current and up to date.
• Ensure required labor law postings and HR compliance documentation remain current.
• Work closely with the company's PEO and external partners to support HR operations and compliance requirements.
• Monitor HR processes and identify opportunities to improve efficiency, consistency, and employee experience.
• Manage multiple priorities effectively while maintaining progress on longer-term projects and compliance initiatives.
• Perform other administrative and HR-related duties as assigned.

Qualifications

• 5 years of experience in human resources supporting hourly employees and manufacturing workforces.
• Experience processing payroll required.
• Experience administering employee benefits preferred.
• Demonstrated knowledge of federal, state, and local employment laws and HR best practices.
• Ability to provide practical guidance regarding routine employee relations and compliance matters.
• Demonstrated ability to manage multiple priorities while maintaining focus on important long-term projects and deadlines.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service mindset and ability to build positive working relationships with employees at all levels of the organization.
• Proficiency with Microsoft Office applications.
• Experience in a manufacturing environment preferred.

What Success Looks Like

• Payroll is processed accurately and on time every week.
• Employees receive timely, professional, and helpful support.
• New hires experience a smooth, organized onboarding process.
• Employee records are complete, accurate, and well maintained.
• HR policies, handbook updates, and compliance requirements are maintained proactively and completed on schedule.
• Management receives practical guidance on routine employee issues.
• Important projects and compliance-related initiatives are completed despite competing day-to-day demands.
• HR commitments are tracked, prioritized, and followed through to completion.
• HR processes become more efficient and effective over time through thoughtful process improvement.
• The HR function is viewed as dependable, responsive, professional, and service-oriented across the organization.

Work Location: Denville, NJ

*Please note this is by nature an In Person position.